CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, January 12, 2009 – 6:00 p.m.
Shoreline Conference Center
Highlander Room
PRESENT: Mayor Cindy Ryu, Deputy Mayor Terry Scott, and Councilmembers Keith McGlashan, Chris Eggen, Janet Way, Doris McConnell, and Ron Hansen
ABSENT: None
STAFF: Bob Olander, City Manager; Julie Underwood, Assistant City Manager; Joe Tovar, Planning & Development Services Director; David Levitan, Planner
GUEST: None
Mayor Ryu called the meeting to order at 6:15 pm.
Mayor Ryu started by polling the Council on their interest to change the start and end times for the January 20 Council Meeting, starting at 6:00 pm and ending at 8:00 pm. This would accommodate Councilmembers and the public who would like to participate in Presidential Inauguration activities. City Manager Olander offered to reschedule the snow update and re-advertise the adjusted meeting times.
Mr. Tovar provided a recap of the January 8 second town hall meeting and summarized the next steps in the process and timeline. Mr. Tovar stated that the Council is scheduled to conduct a public hearing and consider adoption of the vision and framework goals on April 13, 2009. He stated that it’s Council’s decision to adopt it that same evening.
Mr. Tovar reviewed the agenda for the joint Council and Planning Commission Workshop on January 29 at the Fire Station headquarters. He suggested that the Council and Planning Commission sit in the middle of the room.
Councilmember Eggen stated that his concern is with conflicting statements and asked if there is an indication of whether a given comment has been included frequently or just once. David Levitan stated that all the comments are recorded and in their “raw,” aggregate format. Moreover, Mr. Eggen asked for the electronic version of the comments so that he can provide his own analysis. Staff is currently categorizing and numbering the comments and will provide electronic versions on the City’s website.
Mayor Ryu added that the Council asked the public for what’s missing and not necessarily to vote for a theme.
Mr. Tovar cautioned the Council about “absolute” statements, especially with specifics about a neighborhood; he recommends that this is probably not appropriate for framework goals.
Mr. Olander added that if we include everything then the vision isn’t very useful. The vision needs to have some specificity.
Mr. Tovar stated that the joint workshop is intended for collaborative conversation about what the Council would like to be included. This is the opportunity for the Council to say what you think. The Council has been listening and quiet and now it’s your turn to talk. The Commission will bring a draft vision statement and framework goals to the Community Check-in.
Deputy Mayor stated that his experience with writing vision statements is that it’s important that we come out with a rough draft and then the Commission can refine. It’s important that we have buy-in. Likewise, it’s important that we review as many examples as we can so that we don’t get bogged down in minutia. Mr. Tovar stated that the Commission also asked for more samples and promised to provide them.
Councilmember McGlashan stated that when he looks at the current vision statement and values, he sees an overarching value of preserving and enhancing our quality of life. He added that he didn’t see a theme on safety. Mayor Ryu added that safety and emergency management were lacking.
Mr. Tovar said that the joint workshop is not meant to be a voting session, but to work toward consensus and group support and keep the discussion as a dialogue. Mayor Ryu cautioned that we should not wordsmith especially if it’s technical in nature.
Councilmember McConnell noted that the second town hall meeting had a lower attendance.
Mr. Eggen stated that he hopes the Council will continue to have annual town hall meetings to talk about specific problems. Mr. Scott noted that he felt that citizens enjoyed talking directly to their elected officials being as part of a community. He liked the town hall meeting format because the Council was not the center of attention.
Councilmember McGlashan suggested that the Council may want to consider hosting an annual open house in the new city hall/council chambers.
Mayor Ryu adjourned the meeting at 7:25 pm.
/S/ Julie Underwood, Assistant City Manager
CITY OF SHORELINE
SHORELINE CITY COUNCIL
SUMMARY MINUTES OF BUSINESS MEETING
Monday, January
12, 2009 - 7:30 p.m.
Shoreline Conference Center
Mt. Rainier Room
PRESENT: Mayor Ryu, Deputy Mayor Scott, Councilmember Eggen, Councilmember Hansen, Councilmember McConnell, Councilmember McGlashan, and Councilmember Way
ABSENT: None
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1. |
CALL TO ORDER |
At 7:30 p.m., the meeting was called to order by Mayor Ryu, who presided.
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2. |
FLAG SALUTE/ROLL CALL |
Mayor Ryu led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present.
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(a) Proclamation of Martin Luther King, Jr. Day |
Mayor Ryu read the proclamation recognizing January 19, 2009 as Martin Luther King, Jr. Day in the City of Shoreline. Sigrid Batara, Teen Program Advisor, Lynn Cheeney, Recreation Supervisor, and members of the City's Open Your Eyes (OYE) teen group accepted the proclamation and recognized the late Dr. King for his lasting legacy and positive impact on civil rights and racial equality.
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3. |
CITY MANAGER’S REPORT |
Bob Olander, City Manager, provided reports and updates on various City meetings, projects, and events. He noted that there is a contract on the consent calendar for the pump station park and a recommendation for naming the park. He introduced Parks, Recreation and Cultural Services (PRCS) Board Co-Chair, Patty Hale.
Ms. Hale gave a brief history on the naming of the Richmond Beach Pump Station Park. She noted that the public was asked to submit names, and the Board used Edith Loyer-Nelson as a resource.
Ms. Edith Loyer-Nelson stated that she is a member of the Duwamish tribe. She said the name honors her ancestors and consulted with a language expert. She said the name chosen was “Kayu Kayu Ac,” which means "to gather."
Mayor Ryu thanked Ms. Hale and Ms. Loyer-Nelson for their work and the name.
Mr. Olander continued his report and provided various reminders of upcoming City-sponsored meetings and events.
Mayor Ryu noted that there is a “Skip Lunch, Feed the Hungry” event on Monday, January 19 at Food Lifeline Volunteer Action Center.
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4. |
REPORTS OF BOARDS AND COMMISSIONS |
There were no reports of Boards or Commissions.
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5. |
GENERAL PUBLIC COMMENT |
a) Richard Leary, Shoreline, on behalf of the Innis Arden Club Inc., said he has been a resident of the Innis Arden neighborhood for 16 years. He discussed Eagle Reserve and said the storm creek originates from a spring in the Hillwood neighborhood. He said the spring water flows at .3 cubic feet per second and because of the recent storm it was measured between 6 – 12 cubic feet per second which is 20 and 40 times the normal flow rate. H noted that these flows cut a channel into the creek and each foot has eroded about 300 tons of soil. Erosion has also caused a failure of a high bank. He expressed concern that five major trees may fall on homes if erosion is not stopped and the eelgrass beds would be smothered. The Innis Arden Reserve Committee has applied for a King County grant and the review committee felt that the City of Shoreline needed to address it. However, fixing the problem will require time, commitment, and a multi-disciplinary approach.
Mr. Olander asked if he had met with the Public Works Director. Mr. Leary replied that he spoke with Public Works Director Mark Relph and Public Works Operations Manager Jesus Sanchez.
b) Paul Yost, Shoreline, said the NEC jail siting issue and municipal jail siting should be the big issue in Shoreline. He expressed concern that Shoreline will become the "city with the jail." He said it makes financial sense to join with other communities in this issue and it is moving into the Environmental Impact Statement (EIS) phase. He is concerned that the Ballinger Neighborhood Association is the only group involved. He encouraged Intergovernmental Program Manager Scott MacColl to make sure resident issues get on the “short list.”
Mayor Ryu confirmed that the meeting is still scheduled for January 13.
Councilmember Eggen asked Mr. Yost what he wanted the Council to do. Mr. Yost replied that he wanted Shoreline's specific issues recorded as input on the initial list, and he would welcome any assistance.
c) Dale Wright, Shoreline, on behalf of Pro Shoreline, noted that a “vision” is an ongoing, long-term proposition made up of specific values. He said updating the vision to reflect current conditions is a valid approach, but most of the values the City decided on in 1998 remain valid today. Additionally, he said Pro Shoreline advocates for the overall community.
d) Nancy Frey, Director, Shoreline-Lake Forest Park Arts Council, described many Arts Council programs. She expressed appreciation for the City’s support and presented the “Community Partner Award” to Mayor Ryu. She said she is excited to be working with the City on a cultural diversity event.
e) Mark Johnson, Lake Forest Park, said he lives near 30th and 195th and has many concerns about the jail proposal regarding safety and property values. He felt the proposed jail site is in the middle of the residential area and asked about the protocol for jail breaks. He said this has a negative impact on property values and wondered about reducing the number of misdemeanants. He felt there is a need for healthy marriage classes and a school-to-work program for all students to help prevent shoplifting. He felt that an assisted living center could be developed on a part of the land, as well as a City park.
f) Vicki Stiles, Executive Director, Shoreline Historical Museum, thanked the City and Council for partnering with the Museum. She added that it enables the Museum to provide excellent exhibits, programs to citizens and visitors, and eligibility for grants for special projects. She thanked the City Council and staff for helping provide valuable services for Shoreline and helping create pride and visibility.
g) LaNita Wacker, Shoreline, noted that a jail is an essential public facility and Shoreline has an obligation to provide jail beds to support the criminal justice system. She felt that Kellogg is a good site for the institution. She felt the City should work with the Economic Development Program Manager and Finance Director to determine the capital investment that a jail will have and the resulting taxes. Additionally, she wanted the salaries and employment costs to be calculated along with 1% for arts. She felt the City needs to educate its residents because people are basing their views on half-truths, emotions, and fears. She asked for rational and logical thinking and to have the police chief educate the public on misdemeanants.
h) George Mauer, Shoreline, thanked Councilmember Hansen for pointing out the flaw in the anti-graffiti ordinance. He pointed out that the City established two sets of penalties: one for those who vandalize, and one for those whose properties are vandalized. He said it is offensive and unjust and differentiates between public and private property. He suggested Shoreline residents not support penalizing a victim of a crime because it isn’t ethical. He urged creating an ordinance incentive so the public pays for the removal of graffiti.
i) Christi Hanks, Lake Forest Park, felt the jail site is an inappropriate land use in the City. She said she felt bad that the City had to put something on the table, but gambling with this property means involving a lot of innocent bystanders. She said she isn’t thrilled with a 640-bed jail literally in her backyard, and it isn’t something residents want near their children. She said it is a loss of property that could be used for community sports and gatherings. She said she doesn’t understand the eagerness to get the jail here when there are other sites. She urged the Council to oppose this.
j) Lori Mesher, Shoreline, said she lives a half a block from the potential jail site which is in a residential neighborhood amidst schools, churches, and homes. She noted that the North/East Cities Jail Consortium (NEC) is only giving residents until January 30 to send comments in. She said she if trying to get the word out, but it is difficult. She noted that residents who live within 500 feet of the proposed site got notice. She urged the Council to assist the residents in extending the public comment period. She said she is appealing to the Council because NEC meetings feel closed and the NEC has wasted a lot of money on a consulting group. She said there are many residents who don't know this is coming. She stated that the need for jails will continue to grow and King County will run out of bed space. She stated this isn’t the time for neutrality and Ballinger Homes needs to be part of the process.
Councilmember Way questioned what the potential was for extending the NEC comment period.
Mr. Olander replied that this is the beginning of a year-long process and scoping is the only thing going on right now. There will be six scoping meetings and January 30 is the deadline for them. He noted that Mr. Yost's question is valid, and City planning staff will also be looking at the scoping comments to ensure all the impacts are included.
Mayor Ryu asked if the notification radius can be increased to 1,000 feet. Mr. Olander replied the City staff can take look at it. He noted that when the EIS is completed, that is when most of the public comments will come in.
Councilmember Way said scoping is a key part of the process and it is important for people to know they have the opportunity to comment. She felt that weather was a factor in noticing and it isn’t unreasonable to ask for an extension. Mr. Olander agreed that there should be at least a two week extension.
Councilmember Eggen wondered if there will be some confusion as to exactly what the EIS process is and what factors will be considered in site selection. He inquired if there is any way to make sure the community has a good idea what the scoping process is all about. Mr. Olander replied that the City can provide more information on websites.
Mayor Ryu highlighted that there is an educational component to this and it should be in the next issue of Currents in early February. Mr. Olander highlighted that it will include the environmental impacts.
Councilmember Way asked if English translators are needed. Mr. Olander noted that all comments are good and there are valid comments tonight which will be forwarded on. He added that this is one of six potential sites and when the draft EIS is out, that's when the real intensive comment will begin. He stated that the draft EIS is supposed to address all the public comments.
Mayor Ryu suggested checking with the schools to determine how many different languages are represented in the City.
Councilmember Eggen noted that although misdemeanants are not terribly dangerous, that doesn't mean there haven’t been problems around misdemeanant jails. He requested some background information on such jails.
Mr. Olander commented that misdemeanants might also have prior felonies; the City staff can do some research and share that information with the community. He added that the Public Works Director is currently on vacation, but he has a meeting scheduled with Mr. Leary.
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6. |
APPROVAL OF THE AGENDA |
Councilmember Way asked that item 7(f) be removed from the Consent Calendar and be added as item 8(a). Deputy Mayor Scott moved approval of the agenda as amended. Councilmember McGlashan seconded the motion, which carried 7-0 and the agenda was approved.
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7. |
CONSENT CALENDAR |
Councilmember Hansen moved approval of the Consent Calendar. Deputy Mayor Scott seconded the motion, which carried 7-0 and the following items were approved:
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(a) Minutes of Study Session of October 20, 2008 Minutes of Business Meeting of October 27, 2008 Minutes of Town Hall Visioning Meeting of November 19, 2008 |
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(b) Approval of expenses and payroll as of December 31, 2008 in the amount of $5,873,661.73 as specified in the following detail: |
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*Payroll and Benefits: |
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Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
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11/16/08-11/29/08 |
12/5/2008 |
26881-27067 |
8327-8368 |
38590-38599 |
$400,610.18 |
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11/30/08-12/13/08 |
12/19/2008 |
27068-27260 |
8369-8406 |
38710-38721 |
$464,926.74 |
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$865,536.92 |
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*Wire Transfers: |
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Expense Register Dated |
Wire Transfer Number |
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Amount Paid |
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12/15/2008 |
1000 |
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$42,330.50 |
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$42,330.50 |
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*Accounts Payable Claims: |
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Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
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12/1/2008 |
38480 |
38482 |
$26,709.51 |
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12/1/2008 |
38483 |
38494 |
$58,607.32 |
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12/2/2008 |
38495 |
38512 |
$24,891.61 |
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12/3/2008 |
38513 |
38528 |
$63,775.01 |
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12/3/2008 |
38529 |
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$600.00 |
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12/3/2008 |
38530 |
38549 |
$81,911.15 |
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12/3/2008 |
38550 |
38559 |
$2,848.58 |
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12/10/2008 |
38560 |
38562 |
$67,440.00 |
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12/10/2008 |
38563 |
38589 |
$757,064.45 |
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12/11/2008 |
38600 |
38603 |
$63,529.03 |
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12/15/2008 |
38604 |
38642 |
$822,015.75 |
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12/17/2008 |
38643 |
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$3,137.49 |
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12/17/2008 |
38644 |
38650 |
$48,376.37 |
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12/18/2008 |
38651 |
38664 |
$45,627.80 |
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12/18/2008 |
38665 |
38688 |
$1,494,035.55 |
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12/18/2008 |
38689 |
38706 |
$46,085.18 |
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12/19/2008 |
37431 |
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($133.80) |
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12/19/2008 |
38707 |
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$133.80 |
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12/19/2008 |
38708 |
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$3,459.24 |
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12/19/2008 |
37440 |
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($10.00) |
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12/19/2008 |
38709 |
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$10.00 |
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12/23/2008 |
38722 |
38737 |
$207,323.48 |
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12/30/2008 |
38738 |
38740 |
$26,709.51 |
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12/30/2008 |
38741 |
38758 |
$1,112,001.59 |
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12/31/2008 |
38759 |
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$2,055.00 |
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12/31/2008 |
38760 |
38771 |
$7,590.69 |
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$4,965,794.31 |
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(c) Motion to authorize the City Manager to execute a contract with the Shoreline Historical Museum in the amount of $66,124 |
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(d) Motion to authorize the City Manager to execute a contract with the Shoreline Lake Forest Park Arts Council in the amount of $66,124 |
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(e) Motion to authorize the City Manager to execute Local Agency Agreements to obligate Grant Funds totaling $10,724,227 for the Aurora Corridor Project |
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(f) Ordinance No. 532, amending Ordinance No. 527 authorizing the use of Eminent Domain for Acquisition of Certain Real Property to Construct the Aurora Corridor Project, N. 165th - N. 185th |
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(g) Ordinance No. 533, amending Chapter 5.10 of the Shoreline Municipal Code related to the regulation of Adult Entertainment Businesses |
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8. |
NEW BUSINESS |
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(a) Motion to authorize the City Manager to Execute a Contract for the Construction of Richmond Beach Pump Station Park; and Approve "Kayu Kayu Ac Park" as the Park’s Official Name |
Councilmember Way moved to authorize the City Manager to execute a contract for the Construction of Richmond Beach Pump Station Park; and approve "Kayu Kayu Ac Park" as the Park’s Official Name. Councilmember Hansen seconded the motion.
Councilmember Way suggested that the Council direct the Parks, Recreation and Cultural Services (PRCS) Board to review the City’s park naming policy. She expressed interest in page 57(l)(5). She suggested a language revision to the policy to broaden the prerequisites regarding who a park can be named after.
Councilmember McGlashan suggested any revisions to PRCS policy be communicated to the City staff and brought to them for consideration. He applauded the name chosen for the park.
Councilmember Eggen also applauded the Shoreline citizen who came up with the name of the park.
A vote was taken on the motion to authorize the City Manager to Execute a Contract for the Construction of Richmond Beach Pump Station Park; and Approve "Kayu Kayu Ac Park" as the Park’s Official Name, which carried 7-0.
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(b) Discussion of Council Travel Guidelines |
Julie Underwood, Assistant City Manager, and John Norris, Management Analyst, provided the staff report. Ms. Underwood explained that during the 2009 Budget adoption process in November, the Council requested that a discussion regarding Council travel and registration be scheduled for early in 2009. Specifically, the Council has contemplated the appropriate amount to allocate for Council travel and registrations as well as how to fairly distribute those funds to each Councilmember. She noted that $42,000 was spent in 2008. Additionally, she pointed out that Council dinner meetings get grouped into travel and it has been suggested that they are pulled out in the future. She encouraged the Council to continue funding professional development for themselves and noted that they are spending what is being budgeted. She said the Mayor is working on behalf of the residents and the Councilmembers are serving on national committees. Ms. Underwood concluded by recommending that the City Council develop an annual travel plan to help guide travel and registration allocations for the coming year.
Mr. Olander stated that Councilmember education is important. He described their service on the City Council as equivalent to serving on the board of directors for a $100 million corporation. He commented that he is often asked how their education directly benefits Shoreline and he explains that they obtain grants and funding, Section 8 housing funds, and that transit service funds involve regional committees and the various committees the Councilmembers serve on. He concluded that these committees and education opportunities directly benefit Shoreline residents.
Mr. Norris stated he provided the Council with answers to questions posed by Councilmember Way which breaks down the 2008 travel expenditures. He outlined the options for the travel guidelines, including having a “first come, first served” policy or doing an equal division to each Councilmember.
Mr. Olander communicated that the Council has a policy to encourage involvement on national committees and it requires additional travel.
Mr. Norris added that a third alternative is to create an annual travel plan at the beginning of the year through a consensus process.
Mr. Olander commented that most major conferences are known in advance, so most of the travel schedule would be known. However, there should be a contingency for "conferences of opportunity."
Mayor Ryu called for public comment.
a) LaNita Wacker, Shoreline, emphasized the importance of travel for the Council. She said education is valued in this City and these conferences are essential for educating the Councilmembers. She noted that the information obtained from these conferences can benefit the City concerning grants, Section 8, and affordable housing issues. She felt that all of the Councilmembers should be sitting on national committees and the City should be represented in leadership positions nationally. She added that some of the best learning doesn’t take place in seminars, but at the cocktail and dinner events. She said networking and meeting other people is important. She urged the Council to build incentives into the budget to accommodate this.
Councilmember McGlashan inquired if this is an action item for this meeting. Mr. Olander responded that the City staff is asking for direction on the alternatives.
Councilmember McGlashan asked if it has been an issue since this budget item was increased.
Mr. Olander commented that this usually becomes an issue at end of year when the funds run out.
Councilmember McGlashan favored option 3 and to establish some kind of a travel plan. He said he doesn’t want to prevent Councilmembers from going to selected conferences.
Mr. Olander commented that it also allows for the budget to be known beforehand.
Councilmember Eggen expressed concern that this is a $45,000 process which is well under 1% of the City budget, and if an elaborate system is established it might be out of proportion. He suggested the City staff spend time putting together a self-correcting set of rules and guarantee a certain amount of travel funds to each Councilmember. He suggested the City and Council give it more thought and come up with simple policies.
Councilmember Way thanked the City staff for information. She said the charts don't really show the full picture. She said there is always a registration page and the City staff registers the Councilmembers to attend events in advance. She suggested paying for events in one fiscal year but attending in the next. She added that she isn’t sure the charts are current.
Mr. Norris added that a National League of Cities (NLC) refund is not reflected in the charts and that sometimes refunds take a while to process.
Councilmember Way noted that the Evergreen Communities Task Force work helps the City and it is important that all of the Councilmembers get an opportunity to participate, regardless of any associations. She favored option 3.
Mr. Olander commented that attendance to these conferences and events varies from year-to-year and it depends on each of the Councilmember’s specific circumstances.
Deputy Mayor Scott supported option 3. He added that it is helpful for Shoreline to be represented on a national level.
Councilmember McGlashan noted that NLC is coming here in 2012 or 2013.
Ms. Underwood replied that NLC is holding their “Green Conference” in Portland. Therefore, in some years the travel expenditures are low and in some years it’s high. It all depends on what the Council priorities are and what is going on.
Councilmember Hansen referred to the chart on page 102 and said the five-year average is less than what was spent in 2004. He also noted that there was a slight drop in 2007 and it was high in 2006. He felt the current program is working well.
Mayor Ryu stated that she is interested in planning ahead and it doesn’t need to be made too complicated. She communicated that it is important for the Council to let the City staff know when, where, and what they are planning and it is definitely good to plan ahead.
Councilmember McConnell stated that when you are on a national committee, traveling costs just go up. She said maybe it is a good idea to cut a day off because of the concern about costs. She said she hasn't been able to add a lot of training, but it is very important too. She stated that as costs go up, the Councilmembers aren’t adding any training. She said she would like to be better trained.
Councilmember McGlashan agreed and felt the Council should work together as group and maybe there should be consensus on who will go to what.
Mr. Norris replied that work can be done to see when the NLC schedule of classes is announced.
Councilmember Hansen added that the schedule is usually released with the pre-conference information.
Ms. Underwood said this item will be brought back at the next dinner meeting.
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9. |
ADJOURNMENT |
At 9:32 p.m., Mayor Ryu declared the meeting adjourned.
/S/ Scott Passey, City Clerk