CITY
OF SHORELINE

SHORELINE CITY COUNCIL

SUMMARY MINUTES OF WORKSHOP DINNER
MEETING

Monday, January 11, 2016                                                                                                                 Conference
Room 104 - Shoreline City Hall

5:45 p.m.                                                                                 17500
Midvale Avenue North

PRESENT:      Mayor Roberts, Deputy Mayor Winstead, Councilmembers McGlashan, Scully,
Hall, McConnell, and Salomon (arrived at 5:51 p.m.)

ABSENT:       None

STAFF:           Debbie
Tarry, City Manager; John Norris, Assistant City Manager; Jessica Simulcik Smith,
City Clerk; and Bonita Roznos, Deputy City
Clerk

GUESTS:        None

At 5:45p.m., the meeting was
called to order by Mayor Roberts.

The following Council
Operational Items were discussed by Councilmembers:

Communication Protocol
between Councilmembers and the City Manager

There was consensus among
Councilmembers to continue with the existing Communication Protocol of having
all written communication submitted to the City Manager for appropriate
distribution, and to copy the City Manager, Assistant City Manager, and the
City Manager Office Executive Assistance on emails that Councilmembers send
directly to staff. For verbal communication via the telephone, Councilmembers
will continue to speak directly to the City Manager, Assistant City Manager, or
Department Directors.

Executive Session
Notification Protocol

There was consensus among
Councilmember to continue with the existing protocol of listing the relevant
Revised Code of Washington (RCW) for Executive Sessions on the Agenda and
Meeting notifications.

Potential Council Rules
of Procedure Amendment Relating to Public Comment

There was consensus among
Councilmembers to amend the following Council Rules of Procedure as follows:

·
Rule Section 5.3(A)(5) be changed to read “Public Comment, as set forth
in Section 6.1(A).”  Other
Public Comment (which is set forth in Section 6.1(B), when the comment follows
the staff presentation for first time action items, or in Section 6.7, which
covers public hearings) would be out of order from the business meeting order
outlined in Rule 5.3(A)(5).

·
Rule Section 6.1 be called out with a header, given its significant nature
with regard to Public Comment, and re-ordering it so that it is the second
sub-section (Section 6.2) after the Business Meeting section and renaming all
mentions of “Business Meeting” in the rules to “Regular
Meeting”.

·
Rule Section 6.1(A)
"During election season..." be moved to 6.3 since both lines are
restrictions on topics acceptable for public comment.

·
Rule Section
2.3(E) and (F) to discontinue listing the boards and committees that
Councilmembers are appointed to by the Mayor, and to remove the 5-day waiting
period requirement for Ad hoc City Council Subcommittees mayoral appointments.

Mayor Roberts asked
Councilmembers their thoughts about him continuing with the “On the
Mayor’s Mind” Blog, and “Coffee with the Mayor”
Quarterly Forum. Councilmembers agreed that the Mayor should continue these
efforts because they serve to inform and address issues of the Community. They noted
that they should be done in accordance with Council Rule Section 9 - Council
Representation, and adhere to the Washington State Public Disclosure Commission
regulations.

Mayor Roberts asked if
Councilmembers would like to rotate the Flag Salute and Proclamation
Presentations at the City Council Meetings. There was consensus among
Councilmembers to keep the same format, but accommodate special Proclamation requests
and photograph opportunities with the Council as appropriate.

Mr. Norris commented that
the changes, as discussed by Councilmembers, will be updated, presented in the
form of a Resolution, and placed on the Consent Calendar for Council adoption.

Sign Code – Temporary
Right of Way Signs

Councilmembers discussed the
misuse of temporary Right of Ways Signs and potential code enforcement actions.
Mr. Norris commented that review of the Code is needed to ensure that it is
congruent with Federal Law. Ms. Tarry shared a current Federal Court Case
regarding signage in right of ways and advised that this item be placed on the
Planning Commission’s Workplan. There was a consensus among
Councilmembers to place the item on the Planning Commission’s and the City’s
Workplans.

Year at a Glance

Mr. Norris presented the Year
at a Glance Calendar. Ms. Tarry pointed out that the Washington D.C. Lobby trip
has been moved from February to May. Deputy Mayor Winstead asked for the
Celebrate Shoreline Date and Ms. Tarry responded that it is schedule for August
20, 2016. Councilmembers asked that the Calendar be updated to reflect the
dates and Mr. Norris responded that the Calendar would be updated to include
the dates and distributed at the Council Strategic Planning Workshop.

Councilmember Hall announced
that his day job is changing and said he will no longer have responsibilities
regarding land use and permitting, and therefore, should no longer have a conflict
of interest with City of Shoreline business relating to Point Wells.

Mayor Roberts reminded
Councilmembers of the Joint City Council Special Meeting with Bothell, Kenmore,
and Lake Forest Park on Tuesday, January 12, 2016 at 6:30p.m. at Kenmore City Hall, to discuss Sound Transit 3.

At
6:45 p.m. the meeting was adjourned.

/S/ Bonita Roznos, Deputy City Clerk