SUMMARY MINUTES OF BUSINESS MEETING

Monday, June 1, 2015 Council Chambers - Shoreline City Hall

7:00 p.m. 17500 Midvale Avenue North

PRESENT: Mayor Winstead, Deputy Mayor Eggen, Councilmembers McGlashan, Hall, McConnell, and Roberts

ABSENT: Councilmember Salomon

1. CALL TO ORDER

At 7:00 p.m., the meeting was called to order by Mayor Winstead, who presided.

2. FLAG SALUTE/ROLL CALL

Mayor Winstead led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present with the exception of Councilmember Salomon.

Deputy Mayor Eggen moved to excuse Councilmember Salomon for personal reasons. The motion was seconded by Councilmember McConnell and passed 6-0.

3. REPORT OF CITY MANAGER

Debby Tarry, City Manager, provided reports and updates on various City meetings, projects and events.

4. COUNCIL REPORTS

Councilmember McConnell reported on the Ronald Wastewater Committee of Elected Officials (CEO) Assumption Transition Meeting and explained they are identifying items that need to be addressed. She stated several contracts are set to expire and need monitoring. She reported that the CEO is evaluating equipment, a new management software system, and other work items.

Councilmember Hall reported attending the Puget Sound Partnership Ecosystem Coordination Board Meeting. He shared that a new publication from Puget Sound Institute, in partnership with the United States Environment Protection Agency, Puget Sound Partnership, and the University of Washington, presents scientific work in a useful format that will assist in local government decision making. He summarized that the publication states the biggest impacts to the Puget Sound are from the actions of individual citizens.

5. PUBLIC COMMENT

Tom McCormick, Shoreline resident, pointed out that the Interlocal Agreement with the Fire Department and the City of Lake Forest Park is on the Consent Calendar and added that the Memorandum of Understanding with BSRE in 2013 was never approved by Council, and therefore illegally adopted. He expressed concern that the City has waived its rights to object to elements in the Point Wells Traffic study.

Margaret King, City Attorney, clarified that the Memorandum of Understanding on the Agenda tonight is before Council because it is acting like an Interlocal Agreement between two cities.

6. APPROVAL OF THE AGENDA

Councilmember Hall requested that Item 7.d be removed from the Consent Calendar and placed as Item 8.a.

The agenda was approved as amended by unanimous consent.

7. CONSENT CALENDAR

Upon motion by Councilmember Hall, seconded by Councilmember Roberts and unanimously carried, 6-0, the following Consent Calendar items were approved:

(a) Minutes of Business Meeting of March 30, 2015

(b) Adoption of Ord. No. 703 - Westminster Street Vacation

(c) Authorize the City Manager to Execute the Memoranda of Understanding with the Shoreline Fire Department and the City of Lake Forest Park for the Use of Their Facilities to Establish the City's Primary and Alternative EOC and Radio Rooms for Emergency Communications

8. STUDY ITEMS

(a) Authorize the City Manager to Execute a Contract with David A. Clark Architects to Provide Design Services for the Police Station and City Hall Campus in an amount not to exceed $405,405.00.

Debbie Tarry, City Manager, provided the staff report and explained that the current building is inadequate to serve as a Police Station. She recalled a previous Council discussion which supported moving the Police Station to the City Hall Campus. She reviewed design and construction costs, and estimated $6.7 million as the total cost of the project. She explained that the cost variance includes added project administration and design costs, increased contingencies, and construction cost increases. She stated that the total revenue of $6.7 million includes revenue from treasury seizure funds, shared settled case seizure funds, the sale of current facility, the City Hall Project General Capital funds, and project gap funding from the General Fund reimbursed by future seizure funds. She then reviewed the project schedule.

Deputy Mayor Eggen moved to authorize the City Manager to execute a contract with D. A. Clark Architects for design and construction management services in an amount not to exceed $405,405. The motion was seconded by Councilmember McConnell.

Deputy Mayor Eggen recounted discussions regarding the need for a new Police Station and asked for an estimate of seizure funds available for the project. Ms. Tarry responded the Police Chief indicated that $2.5 million will be collected over time and used to repay any funds the City initially uses. She explained that these funds are different from seizure funds the City receives from drug activity in Shoreline and tend to come in larger amounts. She shared that she will be recommending to Council the use of one-time general fund savings to support this project.

Councilmember Roberts asked when the $6.7 Million needs to be expended and if there are rules governing the use of seizure funds. Ms. Tarry responded that cash on hand will cover the contract, acquire the Grease Monkey property, and start tenant improvements. She stated the Federal Government has been notified of the intent to use the funds for the new station and that she anticipates using short term financing to have cash on hand to make project payments.

Councilmember Hall expressed concern over parking and wants to ensure that land is being used efficiently. He recommended that additional financial options be explored and stated that he prefers that the General Fund not bear a large cost to fund capital construction.

Deputy Mayor Eggen clarified that tonight’s authorization is only for the design of the project. Ms. Tarry confirmed that the authorization before Council is for design costs and explained that upon Council’s authorization, a construction contract will go out for bid at a later date.

Councilmember McConnell recalled a discussion about a specific location being required for police parking and asked if 20% is usual for contingencies. Ms. Tarry responded that vehicles need to be in close proximity of the police and separated from other vehicles on the Campus. She stated that police buildings need to meet certain standards for police emergency services and explained the need to address how that applies to parking facilities. She stated that alternative options for parking will be explored and that a 20% contingency was used because of the amount of work needed to complete the design for the project.

Mayor Winstead commented that this is a very important project that will impact City Hall. She shared that having police on a civic campus is a good idea and that it brings an element of safety. She explained that the City will benefit from advancing this project in the current economy, and stated she will be supporting the motion.

The motion passed unanimously, 6-0.

(b) Discussion of the King County Best Start for Kids Initiative

Scott MacColl, Intergovernmental Relations Program Manager, introduced Patti Hayes, Seattle/King County Public Health Interim Director, to provide the presentation. Ms. Hayes reported that 75% of the County’s general fund is spent on the justice system and that data reveals that prevention and early intervention are the most effective and least expensive approaches to addressing these problems. She presented the Heckman Curve Chart that showed the earlier the investment in human capital the greater the return on a child’s success. Ms. Hayes explained the 6-year countywide levy scheduled for the November 2015 ballot. She outlined the Best Starts for Kids program and funding details, and reviewed implementation plans, governance and investment strategies.

Councilmembers expressed appreciation for a program that invests in children and for the County for putting the Initiative out to voters. They asked about governance, what the investment per child is, and if funding will be provided for new programs. Ms. Hayes said they have to figure out the investment per child, and shared that some programs are targeted and others are universal. She explained that contracts will be awarded based on outcomes. She envisions awarding funding to smaller organizations embedded in the community that utilize brain research and trauma informed approaches, and have not had past funding opportunities.

Councilmembers asked about the age range for the Best Start for Kids Initiative. Ms. Hayes replied that research shows that brains continues to mature through ages 24-26, and added that the Initiative aligns with the ages in the King County Youth Action Plan.

Councilmember Roberts estimated that based on the existing King County population of children under age 5, the investment would be $250 per child. He commented that Sound Cities Association (SCA) will be taking a position on the Initiative and asked Council to provide direction on whether the Council’s SCA representative should support this proposal. He mentioned the concerns that came up at SCA were related to governance and lack of money in the proposal for housing. Mayor Winstead said that Ms. Tarry will check with individual Councilmembers and provide information regarding supporting SCA’s position.

Councilmembers stated they would like to see the final plan before making a decision. They suggested governance be provided by the Regional Policy Committee to ensure the inclusion of suburban cities. They commented that the State Legislature should fund these services statewide, but it is nice that local voters will be given the opportunity to fund them. They asked if funds will focus on children in need and in crises. Ms. Hayes responded that the bright future screenings will be universal and that there will be targeted programs based on information that emerge from the outcomes.

At 8:12 p.m., Mayor Winstead convened a recess and at 8:16 p.m., she reconvened the meeting.

Dan Repp, Utility and Operations Manager, introduced Uke Dele, Surface Water and Environmental Services Manager. He explained that the existing Recology CleanScapes contract will expire on February 17, 2015. He reviewed the recommended Request for Proposal (RFP) structure for collection services, solid waste options and the RFP schedule. He stated that the cost for consultant services for the RFP procurement process is $41,730 and was included in the 2015 Budget approved by Council. He stated he anticipates collection services starting March 2017.

Councilmembers asked why the City is proposing to use a contractor to pick up storm debris instead of staff and if the costs will shift from the General Fund to the consumer. They also questioned how many households do not have trash pickup. Mr. Repp replied that having the contractor provide storm debris collection services will reduce staff’s workload, allow for faster service, and provide opportunities to evaluate price points and collection options. He explained that language regulating when debris is picked up will be included in the contract and confirmed that costs will be shifted to consumers. Jeff Brown, Epicenter Services Consultant, explained that the process would be similar to a regular route base service and that pick up schedules will be driven by the magnitude of an event. Rika Cecil, Environmental Programs Coordinator, stated that 11% of households do not have pickup service.

Councilmembers asked what the lifespan of a waste collection truck is and discussed the merits of a 7 or 10 year contract if the cost of a replacement truck is included in the contract. Mr. Repp responded that the life of a solid waste collection truck is 10 years and explained that it is hard to predict how companies price base a 7 or 10 year contract. He added that providers bear a lot of risk and that offering a 7 year contract with an extension is more favorably received by providers.

Councilmembers asked if a contract could be constructed to allow consumers to share garbage services and costs. Councilmembers were pleased to hear that non-collector households are down to 11% and requested more information on mandatory services.

9. ADJOURNMENT

At 8:35 p.m., Mayor Winstead declared the meeting adjourned.

/S/ Jessica Simulcik Smith, City Clerk