CITY OF SHORELINE

 

SHORELINE CITY COUNCIL

SUMMARY MINUTES OF SPECIAL MEETING

                                                               

Monday, June 22, 2015                                    Conference Room 303 - Shoreline City Hall

5:30 p.m.                                                                                 17500 Midvale Avenue North

                                             

PRESENT:      Mayor Winstead, Deputy Mayor Eggen, Councilmembers McGlashan, McConnell, and Salomon
 

ABSENT:       Councilmember Hall and Roberts

 

STAFF:           Debbie Tarry, City Manager; John Norris, Assistant City Manager; Eric Friedli, Parks, Recreation and Cultural Services Director; Cheryl Ooka, Central Services Manager; Sara Lane, Administrative Services Director; James McCrackin,  Recreation Coordinator; and Bonita Roznos, Deputy City Clerk

 

GUESTS:        None

 

At 5:34 p.m., the meeting was called to order by Mayor Winstead, who presided.  Councilmembers Hall was excused for city business and Councilmember Roberts was excused for personal reasons. 

 

Debbie Tarry, City Manager, stated that James McCrackin, Recreation Coordinator and Cheryl Ooka, Central Services Manager, will be conducting the tour of the Shoreline Aquatics Facility.   She talked about the Joint Use Agreement with the School District and listed some of the reciprocal amenities shared between the City and the District.  She explained that the Pool is on School District Property and that the Joint Use Agreement is up for discussion in the fall. She added that the District has just completed a demographic study and will be undertaking a facility study to help project student growth and determine facility needs.

 

Councilmembers asked questions about the cost of the pool bulkhead, the Joint Use Agreement, and student enrollment projections.  They discussed the Shoreline School District Levy for Educational Programs, Maintenance and Operations and how student enrollment increases are funded.

 

At 5:50 p.m., Councilmembers departed for the tour at the Shoreline Aquatics Facility. 

 

Mr. McCrackin and Ms. Ooka provided a tour of the lobby, balcony, locker rooms, deck, filtration room and parking lot.  Ms. Ooka commented on the need to reconfigure the lobby-front desk area to better accommodate wheel chairs, pointed out areas on the floor in need of repair, and added that the current deck and balcony bleachers are not designed for competitive events.  Mr. McCrackin pointed out the new bulkhead and explained that the $80,000 cost was shared with the Shoreline School District, which paid $50,000.  He pointed out the new LED lights, repairs to the deck and doors, and the new boiler. He discussed the challenges of complying with the American with Disabilities Act (ADA) in the locker rooms due to limited space. 

 

Eric Friedli, Parks, Recreation and Cultural Services Director, also provided a short tour of Shoreline A/B Fields, and said that the turf is in need of replacement.  He explained the efficiency of replacing the lights at the same time the turf is being replaced even though the lights are about two years out from reaching the end of their life span.   He added that turf now lasts longer and that current turf maintenance practices are better.

 

Councilmembers asked what happens to the old turf and if turf has been linked to cancer.   Ms. Ooka responded that she will research if old turf can be recycled and report back to Council.  Mr. Friedli commented that no official study has linked cancer to artificial turf.    

 

At 6:45 p.m. Councilmembers returned to City Hall and the meeting was adjourned.

 

/S/ Bonita Roznos, Deputy City Clerk

CITY OF SHORELINE

 

SHORELINE CITY COUNCIL

SUMMARY MINUTES OF BUSINESS MEETING

                                                               

Monday, June 22, 2015                                           Council Chambers - Shoreline City Hall

7:00 p.m.                                                                                 17500 Midvale Avenue North

 

PRESENT:      Mayor Winstead, Deputy Mayor Eggen, Councilmembers McGlashan, McConnell, and Salomon,
 

ABSENT:       Councilmembers Hall and Roberts

 

1.         CALL TO ORDER

 

At 7:00 p.m., the meeting was called to order by Mayor Winstead, who presided.

 

2.         FLAG SALUTE/ROLL CALL

 

Mayor Winstead led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present with the exception of Councilmembers Hall and Roberts.

 

Councilmember McGlashan moved to excuse Councilmember Hall for city business and Councilmember Roberts for personal reasons. The motion was seconded by Deputy Mayor Eggen and passed unanimously, 5-0.

 

(a)    Proclamation of Parks, Recreation and Cultural Services Month

 

Mayor Winstead read a proclamation declaring July 2015 as Parks, Recreation and Cultural Services Month in the City of Shoreline. Jeanne Powell and Nancy Short from Shoreline Community Gardens accepted the proclamation. Ms. Short thanked the City for supporting Community Garden efforts. Ms. Powell added that she is proud to live in a City that supports community gardening and efforts that assist Shoreline’s disadvantaged residents.

           

3.         REPORT OF CITY MANAGER

 

Debby Tarry, City Manager, provided reports and updates on various City meetings, projects and events.

 

Dwight Stevens, Chairman of the Shoreline Veterans Association, presented the City with a check for $37,024 for the construction of the Veterans Recognition Plaza to be located at Shoreline City Hall. He shared that King County contributed $20,000. He provided a description of the monument and stated it will represent each branch of service.  He anticipates the dedication to take place on November 11, 2015.

 

4.         COUNCIL REPORTS

 

Mayor Winstead, on behalf of the City Council, offered condolences for the passing of Ron Hansen, former City of Shoreline Mayor and Councilmember. She stated that he was a champion for the incorporation of the City and will be remembered for his dedication to the City and the Shoreline Community. She announced his memorial service and extended thoughts, prayers, peace and comfort to the family.

 

Councilmember Salomon reported that he attended the Shoreline Farmer’s Market at its new location in Aurora Square. He stated it was a huge success. He shared his thoughts that the City is moving in the right direction with the Community Renewal Area.

 

Mayor Winstead invited Kirk McKinley, Transportation Manager, to the podium and thanked him for his nearly 20 years of service. She pointed out two legacy project achievements, the Interurban Trail and the Aurora Corridor Project, and acknowledged him for numerous other achievements. She wished him well in retirement.

 

Mr. McKinley expressed his appreciation for working with the Community, Council and staff.

 

5.         PUBLIC COMMENT

 

Steve Goldstein, Shoreline resident, shared his disappointment over the trees being cut down on Meridian near the Evergreen School, and expressed confusion as to why they were taken down. He asked Council to change the Code so notice is provided to the public prior to the removal of trees.

 

Ginny Scantlebury, Shoreline resident, thanked Deputy Mayor Eggen and Councilmembers McConnell, Roberts and Salomon for voting to add capacity limits on collector arterials to the 2015 Shoreline Comprehension Plan Amendment Docket for study.

 

Ms. Tarry clarified that six trees were removed from the right-of-way last week as part of the Evergreen School expansion project. She explained that the School is required to plant fifteen replacement trees. She shared staff is working on signage that announces right-of-way tree removal projects and that this could also be extended to private development.

 

6.         APPROVAL OF THE AGENDA

 

The agenda was approved by unanimous consent.

 

7.         CONSENT CALENDAR

 

Upon motion by Councilmember McGlashan, seconded by Councilmember McConnell and unanimously carried 5-0, the following Consent Calendar items were approved:

 

(a)   Minutes of Special Meeting June 8, 2015

 

(b)   Approval of expenses and payroll as of June 5, 2015 in the amount of $1,130,233.75

 

*Payroll and Benefits:

Payroll           Period

Payment Date

EFT      Numbers      (EF)

Payroll      Checks      (PR)

Benefit           Checks              (AP)

Amount      Paid

4/12/15-4/25/15

5/1/2015

60095-60894

13791-13809

59922-59927

$443,445.11

4/26/15-5/9/15

5/15/2015

60895-61096

13810-13833

60092-60097

$443,075.02

$886,520.13

*Wire Transfers:

Expense Register Dated

Wire Transfer Number

 

Amount        Paid

4/28/2015

1093

$2,962.77

$2,962.77

*Accounts Payable Claims:

Expense Register Dated

Check Number (Begin)

Check        Number                 (End)

Amount        Paid

4/21/2015

59797

59797

$34,217.46

4/23/2015

59798

59800

$39,511.54

4/23/2015

59801

59825

$867,189.14

4/24/2015

59826

59863

$161,717.16

4/28/2015

59864

59864

$54.00

4/30/2015

59865

59883

$38,860.27

4/30/2015

59884

59894

$57,241.79

4/30/2015

59895

59921

$61,399.60

5/1/2015

59928

59931

$23,541.85

5/5/2015

59932

59932

$1,003.16

5/7/2015

59933

59933

$54.00

5/13/2015

59934

59934

$2,071.66

5/14/2015

59935

59956

$1,864,668.13

5/14/2015

59957

58878

$158,868.11

5/14/2015

59979

59994

$20,039.04

5/15/2015

59995

60021

$92,387.16

5/15/2015

60022

60030

$3,175.63

5/19/2015

60031

60031

$54.00

5/20/2015

60032

60033

$66,541.38

5/20/2015

60034

60034

$2,721.69

5/21/2015

60035

60058

$171,348.40

5/21/2015

60059

60064

$15,554.31

5/21/2015

60065

60084

$381,149.97

5/21/2015

60085

60091

$1,692.10

$4,065,061.55

 

(c)    Motion to Authorize the City Manager to Execute a Contract with Consolidated Press, Inc. for Printing and Mailing of the Recreation Guide

 

(d)   Reappointment of Youth Members to the Shoreline Library Board and Parks, Recreation and Cultural Services/Tree Board

 

(e)    Approval of Res. No. 375 for the Twin Ponds Park Turf Field and Lighting Replacement Development Project Grant Application to the Washington State Recreation and Conservation Office (RCO)

 

8.         STUDY ITEMS

 

(a)    Discussion of the Shoreline Aquatics Facility

 

Mayor Winstead announced that Council toured the Shoreline Aquatic Facility during the dinner meeting.

 

Eric Friedli, Parks, Recreation and Cultural Services Director, reviewed the history of the pool, its characteristics, attendance trends, revenues and expenses. He reviewed scenarios to keep the pool operating through 2022 and 2035. He stated staff is recommending moving the pool master planning from 2018 to 2016 and performing it in conjunction with the Parks, Recreation and Open Space (PROS) planning. He estimated it will cost $745,000 to keep pool open through 2022 and $3.1 million to keep it open through 2035. He stated staff’s recommendation is to keep the pool open through 2022. He reviewed status quo operation of the pool, implementation of all long-term recommendations, funding costs, and provided examples of pool improvements from other jurisdictions.

 

Councilmembers commented that the pool is a community asset and provides an affordable resource for families. They recalled that pool supporters were one of the strongest advocates for the levy lid lift.  They asked what an “upgrade" entails and if there are examples where forward thrust pools have failed. They discussed combining the pool with other community centers.

There was consensus among Councilmembers to proceed with pool maintenance improvements through 2022. Mr. Friedli responded that in an upgrade, systems and features around the pool (lockers, deck, etc.) are upgraded and the body water/pool size remains the same. He stated he has not seen where an upgraded pool has completely failed. He stated a pool feasibility study will provide feedback on the merits of combined facilities, and shared that a combined facility allows you to service a lot of different audiences in a central location.

 

Councilmembers asked about the City of Seattle council manic general obligation bond and cost recovery for the Rainier Beach Community Center and Pool. Mr. Friedli responded that the City of Seattle’s approach allowed them to not have to commit revenue to the project. He explained it has a 70-75% cost recovery range, which covers operating costs and not debt services. He said Seattle built an energy efficient building, markets it for special events, and schedules the pool for maximum usage and revenue intake.

 

Councilmembers asked about costs for a competitive pool and the life span and characteristics of a new facility. They recommended exploring energy efficiencies that will reduce operation costs, and expressed concern about spending money on a failing pool.

 

Mayor Winstead asked Council to address if staff should move the master planning for the pool from 2018 to 2016 CIP and include community center planning. She stated that master planning does not commit the pool to its current site.

 

Councilmembers asked if the City should own the property before improvements are completed. They questioned if the lack of a high diving broad prevents Shoreline Schools from having a diving team, and stated they look forward to hearing input from the Community to identify their desires in this matter.

 

Councilmembers expressed concern about revising the timetable for the Master Plan and commented that the School District has no clear indication on what they plan to do with the property. Mr. Friedli said master planning could start with finding out the needs of the community and identifying potential partners.

 

Ms. Tarry acknowledged hearing consensus from Council directing staff to make pool improvements, to move up master planning efforts from 2018 to 2016, and shared that there is active conversation taking place between the City and the School District.

 

9.         EXECUTIVE SESSION

 

At 8:10 p.m., Mayor Winsted called for a five minute recess and announced that Council will convene to Execution Session at 8:20 p.m., for a period of 20 minutes as authorized by RCW 42.30.110(1)(i) to discuss with legal counsel matters relating to agency enforcement actions, or litigation. City staff attending the Executive Session included:  Debbie Tarry, City Manager; John Norris, Assistant City Manager; and Margaret King, City Attorney. At 8:34 p.m., Mayor Winstead emerged to announce a 16 minutes extension. At 8:43 p.m., Mayor Winstead left the meeting. At 8:50 p.m., Deputy Mayor Eggen emerged to announce a 10 minute extension. At 9:00 p.m., the Executive Session ended.

 

10.       ADJOURNMENT

 

At 9:00 p.m., Deputy Mayor Eggen declared the meeting adjourned.

 

/S/ Jessica Simulcik Smith, City Clerk