CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, November 23, 2015 Conference Room 104 - Shoreline City Hall
5:45 p.m. 17500 Midvale Avenue North
PRESENT:
Mayor Winstead, Deputy Mayor Eggen, Councilmembers
McGlashan, McConnell, Salomon, and Roberts
ABSENT: Councilmember Hall
STAFF: Debbie Tarry, City Manager; John Norris, Assistant City Manager; Bonita Roznos, Deputy City Clerk
GUESTS: None
At 5:49 p.m., the meeting was called to order by Mayor Winstead.
At 5:49 p.m., Mayor Winstead announced that Council will recess into an Executive Session for a period of 15 minutes as authorized by RCW 42.30.110(1)(g) to review the performance of a public employee. At 5:54 p.m. the Executive Session concluded.
Council Goal Setting Workshop Timing, Location and Focus
John Norris, Assistant City Manager, presented February 19/20 or 26/27 as potential dates for the Council Goal Setting Workshop. He asked if there were specific topics that Council wanted to address and if they had a location preference. He commented that Councilmember Salomon emailed potential topics, distributed copies of the email, and requested that others also email Ms. Tarry with topics for discussion. Ms. Tarry added that the facilitator will also reach out to Councilmembers regarding topics.
Councilmembers agreed that either set of dates in February would work and stated that they would like to hold the event at City Hall or at a location in Shoreline to make it more convenient for public participation. They requested a team building event that has a service/volunteer component. Mayor Winstead suggested volunteering at Teen Lifeline. Mr. Norris stated that staff will research potential meeting locations in Shoreline and a teambuilding event that has a service component.
Councilmembers asked about the status of current Council Goals. Ms. Tarry responded that they are all in progress. Councilmembers Robert asked when the sidewalk prioritization discussion will come before Council. Ms. Tarry responded that the discussion will take place prior to discussing the Transportation Master Plan. She suggested holding a workshop session to discuss large issues. Mayor Winstead suggested holding a mini-retreat to assist with getting Councilmember Elect Keith Scully up to speed. Ms. Tarry stated that a Council Orientation is scheduled for December 18th and that the agenda for a workshop can be discussed at that time.
Agenda Planner Update
Mr. Norris reviewed the 2016 Agenda Planner and said that staff is beginning to schedule topics for the months of February, March and April. Ms. Tarry pointed out that the Discussion of Regional Homelessness Issues has been added to the December 14, 2015 City Council Business Agenda. Councilmembers agreed that the discussion can begin on December 14, but noted that it requires research and a much lengthier discussion. Deputy Mayor Eggen suggested placing it on the Workplan for 2017 budget discussions.
Proclamation List
The 2016 Proclamation List was reviewed. Mr. Norris described the proclamation process and shared that a proclamation is presented at Council Meetings if it is of public value. Mayor Winstead pointed out that the Music4Life Proclamation was a special request in 2015 and stated it should be presented only if requested again in 2016. It was removed from the List.
Planning Commission Appointment Schedule
Mr. Norris shared that four Planning Commissioners have terms that expires in March. He said Commissioner Scully has been elected to the City Council and will assume that position on January 4, 2016. Ms. Tarry explained the recruitment and replacement process and stated that it has been expedited pursuant to Council’s direction.
Councilmembers discussed the application, interview and appointment process. Councilmember McConnell questioned if the interview process can be waived in the event that current Commissioners reapply. Mayor Winstead responded that the Subcommittee will make recommendations as to the interview process.
Councilmember McConnell and Salomon expressed interest in serving on the City Council Subcommittee for Planning Commission Applicant Interviews.
City Cellular Phone Swap Out
Mr. Norris recalled a previous Council discussion to transition away from Apple Computer products to Microsoft Windows based products, and stated that all iPhones will be swapped out for the Droid Turbo by Motorola beginning next week or the week following.
At 6:52 p.m. the meeting was adjourned.
/S/ Bonita Roznos, Deputy City Clerk
CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, November 23, 2015 Council Chambers - Shoreline City Hall
7:00 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Winstead, Deputy Mayor Eggen,
Councilmembers McGlashan, McConnell, Salomon, and Roberts
ABSENT: Councilmember Hall
1. CALL TO ORDER
At 7:00 p.m., the meeting was called to order by Mayor Winstead, who presided.
2. FLAG SALUTE/ROLL CALL
Mayor Winstead led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present, with the exception of Councilmember Hall.
Councilmember Salomon moved to excuse Councilmember Hall for personal reasons. Deputy Mayor Eggen seconded the motion, and the motion passed unanimously, 6-0.
3. REPORT OF CITY MANAGER
Debbie Tarry, City Manager, provided reports and updates on various City meetings, projects and events.
4. COUNCIL REPORTS
Councilmember Salomon reported attending a Washington Water Resource Inventory Area (8) Salomon Recovery Meeting and learning that the salmon return is much better than previously thought.
5. PUBLIC COMMENT
Tom Mailhot, Save Richmond Beach (SRB), expressed support for adding $30,000 to the 2016 Budget for a tolling study. He shared that SRB believes that the study should be focused on Richmond Beach Road because of ongoing negotiations with BSRE and to address the impact the Point Wells Development will have on that road. He commented on the 2015 Legislative Priorities clarifying the role of the Transportation Benefit District, questioned if it was fully resolved, and requested that it be added to the 2016 Legislative Priorities.
Ginny Scantlebury, Shoreline resident, expressed support for additional funding for the Senior Center. She shared that she volunteers at the Senior Center front desk and said she knows that it is the seniors’ home away from home. She reviewed how much money the Center is asking for and said that it will be used to keep the Center open. She asked Council to consider the seniors.
Donna Eggen, Shoreline resident, commented that she is proud to be part of a city that takes care of all its citizens. She thanked Councilmembers in advance for voting for additional funding for the Center, and for serving seniors and the homeless.
Brad Lancaster, North City resident, said he is asking the City Council to declare homelessness as an emergency in the City of Shoreline. He shared that there are people trapped outdoors with no place to live and stated that 355 students in the Shoreline School District are homeless. He commented that other jurisdictions are declaring homelessness as an emergency. He said that declaring homelessness as an emergency makes a declaration to the Federal Government that homelessness exceeds the resources of local communities. He commented that homelessness in King County rose by 21% last year and said that is an emergency.
Joe Quitiyua, Resident of United We Stand, shared that he has been a resident of that encampment for a year. He commented that homelessness is a big issue and said that many kids come to the camp but have to be turned away. He explained that the encampment helps people get back into a home. There is a lot of work required to find a host and that the zoning regulations are a challenge. If it was not for the Lancasters, he and his family would not have a place to stay.
Eugene McPhail, Haller Lake United Methodist Church Representative, shared that the Church hosted a homeless encampment 14 times over a 15 year period. He said he has spent a great deal of time urging churches to host encampments and explained that being a host has not been a danger. He urged Council to declare homelessness in Shoreline as an emergency and to help find other churches willing to host an encampment. He also declared that his church is ready to receive the United We Stand Camp in March 2016.
6. APPROVAL OF THE AGENDA
The agenda was approved by unanimous consent.
7. CONSENT CALENDAR
Upon motion by Councilmember Roberts, seconded by Deputy Mayor Eggen and unanimously carried, 6-0, the following Consent Calendar items were approved:
a) Minutes of Special Meeting of November 2, 2015
b) Approval of expenses and payroll as of October 23, 2015 in the amount of $2,424,200.21:
*Payroll and Benefits: |
||||||
|
Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
|
|
10/11/15-10/24/15 |
10/30/2015 |
63557-63752 |
14114-14135 |
61697-61701 |
$594,132.79 |
|
|
$594,132.79 |
||||||
|
*Wire Transfers: |
||||||
|
Expense Register Dated |
Wire Transfer Number |
|
Amount Paid |
|||
|
10/27/2015 |
1100 |
$7,778.84 |
||||
|
11/6/2015 |
1101 |
$232,024.02 |
||||
|
$239,802.86 |
||||||
|
*Accounts Payable Claims: |
||||||
|
Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
|||
|
10/29/2015 |
61567 |
61573 |
$109,566.60 |
|||
|
10/29/2015 |
61574 |
61585 |
$1,064,692.64 |
|||
|
10/29/2015 |
61586 |
61593 |
$870.38 |
|||
|
10/29/2015 |
61594 |
61594 |
$50,850.98 |
|||
|
10/29/2015 |
52663 |
52663 |
($9.26) |
|||
|
54577 |
54577 |
($11.89) |
||||
|
54995 |
54995 |
($120.00) |
||||
|
10/29/2015 |
61595 |
61595 |
$2,354.90 |
|||
|
11/5/2015 |
61596 |
61621 |
$145,932.42 |
|||
|
11/5/2015 |
61622 |
61640 |
$93,088.33 |
|||
|
11/5/2015 |
61641 |
61653 |
$39,045.83 |
|||
|
11/5/2015 |
61654 |
61696 |
$84,003.63 |
|||
|
$1,590,264.56 |
||||||
c) Adoption of Ord. No. 727 - 2015 Budget Amendment
d) Approval of Agreement between the City of Shoreline and the City of Mountlake Terrace for Vehicle Maintenance, Repair and Upfitting Services
8. ACTION ITEMS
a) Adoption of Ord. No. 728 - 2016 Budget, Fee Schedule and 2016-2021 Capital Improvement Program
Sara Lane, Administrative Services Director, joined by Rick Kirkwood, Senior Budget Analyst presented the report. Ms. Lane said the 2016 Proposed Budget is $79,426,436.
Deputy Mayor Eggen moved adoption of Ordinance No. 728 adopting the 2016 Budget, 2016-2021 Capital Improvement Plan, Fee Schedule, Salary Schedule, and establish fund appropriations for the 2016 calendar year. The motion was seconded by Councilmember McConnell.
Councilmember Roberts moved to amend the 2016 Proposed Budget to appropriate additional one-time funds to add $30,000 for a tolling study of Richmond Beach Drive NW. The motion was seconded by Councilmember McConnell.
Councilmember Roberts commented on the value of learning more about the City’s authority to impose tolling.
Councilmember McGlashan commented that he is unable to support adding new expenditures to the 2016 Budget until he knows where the funding is coming from in order to ensure a balanced budget. Ms. Lane said if no reductions are offered then the expenditures will be funded by the General Fund Balance, and that the City will retain a fund balance above 120% of the City’s fund balance requirement.
The motion passed 4-1 with Councilmember McGlashan voting no, and Mayor Winstead abstaining.
Councilmember Salomon moved to amend the 2016 Proposed Budget to appropriate additional one-time funds, as follows:
1. $3,250 for Center for Human Services (CHS) Chrome books for Ballinger Homes OST
2. $15,000 for Hopelink Rental Assistance Program
3. $4,600 for Hopelink Utility Assistance Program
4. $16,000 for SLFP Senior Center to backfill expiring grant
5. $10,000 for SLFP Senior Center for catering revenues shortfall
The motion was seconded by Councilmember McConnell.
Councilmember Salomon said he views supporting the Senior Center as an essential service and shared that he does not want the Center to cut hours, because so many seniors rely on the Center for social interaction.
Deputy Mayor Eggen said he supports the motion and urged all Councilmember to vote yes. He commented that CHS Chrome Books provides after school activities to Ballinger school-aged children, and Hopelink provides assistance to people who are struggling to pay rent and utilities, as well as helps people stay in their homes. He explained the Senior Center prevents seniors from succumbing to social isolation, and that the Center is experiencing a $48,850 reduction in funding.
Councilmember Roberts asked how the United Way grant is distributed to the organization and when will it expire. He talked about providing one time funding requests and asked if this is a unique circumstance. Rob Beem, Community Services Director, replied that funds are probably distributed to the main organization and then distributed to the Center in quarterly payments.
Councilmember Salomon asked about the Senior Center’s catering funding revenue. Ms. Tarry responded that the catering fund supports their general fund. Councilmember McConnell shared that the caterer donates $10,000 in revenue from catering services, but is ill and unable to continue that service. She said she will be supporting the motion and shared that the Senior Center helps increase the quality of life of seniors. She said she will be advocating that funding for Human Services be dealt with systematically.
Mayor Winstead said they are all worthy programs and she will be supporting the motion. She suggested that the City work with the Senior Center to find sustainable funding sources.
The motion passed, 5-1, with Councilmember McGlashan voting no.
Councilmember Salomon moved to amend the 2016 Proposed Budget with the following one-time changes:
The motion was seconded by Councilmember Roberts.
Councilmember Salomon commented that this amendment balances the proposed expenditures with budget reductions.
Councilmember Roberts asked how the increase in revenue of $24,000 to draft the Vegetation Management Regulations balances the budget since a total amount of $48,000 is indicated. Ms. Lane responded that Innis Arden will be providing the additional funding of $24,000 in the form of a contribution and that it is an increase in a revenue appropriation and an expenditure appropriation.
Councilmember McConnell expressed concern about receiving funding from Innis Arden when the Vegetation Management Regulations will apply to the entire City. She said she believes it should be funded by the City.
Councilmember McGlashan commented that he was hoping that funds to support the new expenditures would be taken from the Property Tax Equalization Fund, and that funds that were intended to support important projects not be used. He said the Proposed Amendments do not support the 10 Year Financial Sustainability Plan or economic development. He suggested that future budget amendment proposals have both the proposed expenditure and a corresponding reduction presented in the same amendment.
Deputy Mayor Eggen commented that this Amendment is a good compromise and said he will be supporting it.
Councilmember McConnell moved to amend the amendment by eliminating #1 and taking the $24,000 from the Property Tax Equalization Fund to fund the drafting of the Vegetation Management Regulations. The motion died for lack of second.
The motion passed 5-1, with Councilmember McConnell voting no.
Deputy Mayor Eggen moved to amend the main motion to authorize the City Manager or her designee to make the necessary revisions to the 2016 Proposed Budget and other documents. The motion was seconded by Councilmember Salomon.
Councilmember Salomon moved to amend the amendment to strike "necessary revisions" and change it to "technical corrections". The motion was seconded by Councilmember Roberts. The motion passed unanimously, 6-0.
The motion to amend the main motion passed unanimously, 6-0.
Councilmember Roberts asked if the 2016 Budget provides funding support for homelessness in Shoreline. Ms. Tarry responded that funds have been allocated for an affordable housing program, Human Services, and Hopelink Rental Assistance. Councilmember Roberts said he is glad that there is funding in the Budget that goes towards the homelessness issues. He suggested that the City Council start thinking about implementing a vehicle license fee to help support sidewalk repair and installation since it takes six months to collect the revenue.
The vote on the main motion to adopt Ordinance No. 728 adopting the 2016 Budget, 2016-2021 Capital Improvement Plan, Fee Schedule, Salary Schedule, and establish fund appropriations for the 2016 calendar year, as amended, and authorize the City Manager or her designee to make the technical corrections to the 2016 Proposed Budget and other documents, passed unanimously, 6-0.
b) Adoption of Ord. No. 729 - Property Tax Levy
Ms. Lane presented the 2016 Property Tax Levy data for the City of Shoreline.
Councilmember Roberts moved to adopt Ordinance No. 729 establishing the City’s 2016 regular and bond (excess) property tax levies. The motion was seconded by Councilmember McConnell and passed 5-0. Deputy Mayor Eggen stepped away from the dais.
9. STUDY ITEMS
a) Discussion of 2016 State Legislative Priorities
Scott MacColl, Intergovernmental Program Manager, reported that the 2016 Legislative Session will be a short session. He explained the ramifications of Initiative-1366 requiring legislation to place a constitutional amendment on the ballot to require a 2/3 vote to raise taxes. He explained if no action is taken that the state’s sale tax will be immediately reduced by 1%. He reported that the 2016 Legislative Priorities are: Local Government Financial Sustainability and Flexibility; Infrastructure Funding; Revise Public Records Act; and Support Human Services Safety Net. He said basic education funding, transit communities, and the Paint Stewardship Program are other legislative issues that the City supports.
Councilmember Roberts commented that the Draft 2016 Legislative Priorities are in line with the Association of Washington Cities (AWC). He asked staff to clarify Mr. Mailhot comments regarding tolling authority and the Transportation Benefit District (TBD) presented in the Omnibus TBD Package. Mr. MacColl responded that he believes the City has the authority to move forward with tolling if it desires. Councilmember Roberts commented that the Preservation Tax Exemption to help address homelessness is being supported by the AWC, Sound Cities Association, and the City of Seattle. He asked if it should be included in Shoreline’s Legislative Priorities to address housing affordability issues. Mr. MacColl responded that he is not familiar with the Preservation Tax Exemption. Ms. Tarry stated an email was recently received about the Preservation Tax Exemption and that staff will find out more information about it.
Deputy Mayor Eggen asked if the City has coordinated with the Ronald Wastewater District Board to see if they have issues that should be included in Shoreline’s Legislative Priorities. Mr. MacColl responded that staff has not reached out to the RWD Board. Mayor Winstead suggested that the Committee of Elected Official add it to their work plan.
b)
Discussion of Ord. No.
730 - Comprehensive Plan Amendments
Steve Szafran, Senior Planner, reviewed the Growth Management Act Comprehensive Plan Amendment Docket Process. He presented the Proposed Amendments are:
Amendment #1 – Adds a Public Participation Plan
Mr. Szafran stated that the Washington Cities Insurance Authority indicated that the City should develop a more specific Public Participation Plan to include a visioning process, public meetings, a public hearing, and a communication program.
Amendment #2 – Incorporates three new Land Use Designations adopted in the 185th Station Area Plan to the Land Use Element of the Comprehensive Plan.
Amendment #3 – Adds language to identify the Landscape Conservation and Local Infrastructure Program (LCLIP) as a potential source to fund public improvements.
Mr. Szafran stated that the Planning Commission recommends that this Amendment be withdrawn because the City’s current Plan is adequate to move forward with a Transfer of Development Rights Program.
Amendment #4 – Amends Policy LU47 which considers annexation of 145th Street adjacent to the southern border of the City.
Mr. Szafran stated that Staff and the Planning Commission is recommending that this item be carried over to the 2016 Docket based on the City’s current Work Plan and until the 145th Corridor Study is completed.
Amendment #5 - Considers Amendments to the Point Wells Subarea Plan.
Ms. Szafran requested that this Amendment be moved to the 2016 Docket until the Richmond Beach Corridor Study is completed.
Amendment #6 – Amends the Parks, Recreation, and Open Space Element to include a park impact fee policy.
Amendment #7 - Amends the Transportation Master Plan to remove a portion of Westminster Way as a designated truck route.
Amendment #8 - Adopt Level of Service Standards for transit, pedestrians, and bicycles.
Amendment #9 - Include service providers as entities the City will work with when development occurs at Point Wells.
Amendment #10 - Study requirements for adding a volume over capacity ratio (VCR) of .90 to all Collector Arterial streets in the City
Mr. Szafran requested that this Amendment be carried forward to the 2016 Docket. He concluded by reviewing the next steps in the process and stated the Comprehensive Plan Amendments are scheduled for Council’s adoption on December 14, 2015.
Deputy Mayor Eggen asked if Council will be adopting the Comprehensive Plan Docket or the Amendments. Mr. Szafran clarified that the Council will be adopting the Amendments.
Councilmember Roberts asked clarifying questions about Amendment #10 and the Planning Commission’s recommendation to add VCR language to Policy T-44 of the Comprehensive Plan. Mr. Szafran explained that staff is recommending that this work be performed with the Transportation Master Plan Update scheduled to be completed in the second half of 2016, and be considered as part of the 2016 Comprehensive Plan Amendment Docket. Councilmember Roberts said his preference is to perform the work with the Transportation Master Plan Update.
Councilmember Salomon commented on Amendment #8 and questioned if it is necessary to adopt a standard for how crowded a sidewalk is at rush hour. He expressed concern about adopting a standard that is not needed and asked if it will require additional staff and studies. He shared that he can see limiting the LOS Standard to the Station Areas to get Sound Transit to fund station area routes. Ms. Dedinsky responded that the Amendments would look at the LOS Standard based on the density of people on sidewalks and said it is a viable way of imposing a LOS Standard on sidewalks in the Station Areas. She added that for the longer term, this is the appropriate way to incorporate all transit, pedestrian, and bicycle facilities in to the overall LOS Standard as a part of the Transportation Master Plan Update. She shared that a consultant may be needed to assist with the Transportation Master Plan Update and to help with identifying a Multi-level of Service Standard. Councilmember Salomon reiterated his concern about expending money on determining a standard that is not needed. He said his preference is to have a comprehensive approach when spending TIF money, instead of a diluted one. He requested to see the multi-level of service standard studies completed by other cities.
10. ADJOURNMENT
At 8:41 p.m., Mayor Winstead declared the meeting adjourned.
/S/ Jessica Simulcik Smith, City Clerk