CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, April 11, 2016 Conference Room 104 - Shoreline City Hall
5:45 p.m. 17500 Midvale Avenue North
PRESENT:
Mayor Roberts, Deputy Mayor Winstead, Councilmembers
McGlashan, Scully, Hall, McConnell, and Salomon,
ABSENT: None
STAFF: John Norris, Acting City Manager; Eric Bratton, Communications Program Manager; and Bonita Roznos, Deputy City Clerk
GUESTS: None
At 5:47 p.m., the meeting was called to order by Mayor Roberts.
The Citizen’s Satisfaction Survey assesses resident’s satisfaction with delivery of major City services; benchmarks current results against prior years; compares the City’s performance with national and regional benchmarks; identifies areas of importance for improvement, and is performed every two years. Mr. Norris shared the importance of establishing a baseline and keeping questions longitudinal overtime.
Mr. Bratton reviewed proposed changes, including new proposed questions, for the 2016 Survey. Councilmembers discussed the purpose and intent of the questions, and the information that they hope to receive regarding residents’ opinion of City services. They agreed with Mr. Bratton’s proposed changes and to keep the Survey at a manageable length for respondents. They made the following recommendations:
· Question 3F – spell out I-5 to read “Interstate 5”
· Delete proposed new Question 8
· Delete Question 24E
· Delete Question 25
· Include some of the four (4) new proposed Public Safety questions (Question 9), possibly combining the new questions 1 and 2 or eliminating one of them.
· Omit the proposed question regarding increasing the minimum wage.
Mr. Bratton shared that the Survey will be advertised in the Currents Newsletter in May, and said he anticipates presenting results to Council in August 2016.
At 6:47 p.m., the meeting was adjourned.
/S/ Bonita Roznos, Deputy City Clerk
CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, April 11, 2016 Council Chambers - Shoreline City Hall
7:00 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Roberts, Deputy Mayor Winstead,
Councilmembers McGlashan, Scully, Hall, McConnell, and Salomon
ABSENT: None
1. CALL TO ORDER
At 7:00 p.m., the meeting was called to order by Mayor Roberts who presided.
2. FLAG SALUTE/ROLL CALL
Mayor Roberts led the flag salute. Upon roll call by the Deputy City Clerk, all Councilmembers were present.
(a) Proclamation of Volunteer Week
Mayor Roberts read a proclamation declaring April 10 through 16, 2016 as Volunteer Week in the City of Shoreline. Shoreline Community Garden volunteers Nancy Short and Jeanne Powell accepted the proclamation on behalf of all volunteers providing service to the City. Ms. Short thanked the Council for the proclamation and recognized Randy Aiken, Shelly Anderson, and Susan Armstrong for making the Twin Ponds Food Bank Garden a success. Ms. Powell thanked volunteers for their amazing work growing food at Sunset School Park Community Garden for people in need.
3. REPORT OF CITY MANAGER
John Norris, Acting City Manager, provided reports and updates on various City meetings, projects and events.
4. COUNCIL REPORTS
Deputy Mayor Winstead reported attending a Regional Water Quality Committee Meeting. She shared that the Committee adopted their 2016 Workplan which includes a wastewater rate increase in 2017. She reported that the Committee also discussed the status of the Long Term Capital Plan for combined sewer overflows and provided a status update on the Fish Consumption Rule. She said hearing the Environmental Protection Agency affirm that our fish is safe to consume was the most important outcome of the discussion.
Councilmember McGlashan reported that Sound Transit will be sending out formal notification that they are proceeding with the final design contract for the Northgate to Lynnwood Link with HNTB Corporation at a cost of $73.7 Million.
5. PUBLIC COMMENT
Janet Way, Shoreline Preservation Society, said she sent a photograph of a sink hole on 148th and 9th Place to Councilmembers. She commented that it is in a liquefaction area, less than 100 feet from the culvert that goes under 145th and illustrates the soil conditions in that area. She said the culvert needs to be replaced.
Brad Lancaster, Shoreline resident, commented that he has suggested a series of changes to Shoreline law that will make Shoreline more hospitable to homeless people. He pointed out “system” barriers, like multiple applications, that make it difficult for homeless persons to get assistance. He recommended someone be tasked with making access to homeless services simple and coordinated.
Dave Lange, Shoreline resident, commented on the plans for pedestrian crossing and bus movement on 145th Street and 5th Avenue. He commented that pedestrian should use crosswalks, cars should make left hand turns at controlled intersections, and buses should cross traffic lanes with queue jumps and signals. He suggested using 147th Street as a bus service road, pedestrian friendly bus stops, and raised and adequate sidewalks with buffer strips. He said bus stops are needed on 145th Street but a pedestrian bridge is not needed at 147th.
6. APPROVAL OF THE AGENDA
The agenda was approved by unanimous consent.
7. CONSENT CALENDAR
Upon motion by Councilmember Hall and seconded by Deputy Mayor Winstead and unanimously carried, 7-0, the following Consent Calendar items were approved:
(a) Minutes of Regular Meeting of March 14, 2016
(b) Approval of expenses and payroll as of March 25, 2016 in the amount of $1,373,994.55
|
*Payroll and Benefits: |
||||||
|
Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
|
|
2/28/16-3/12/16 |
3/18/2016 |
65537-65717 |
14316-14325 |
62937-62944 |
$609,099.16 |
|
|
$609,099.16 |
||||||
|
*Accounts Payable Claims: |
||||||
|
Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
|||
|
3/17/2016 |
62877 |
62898 |
$441,557.64 |
|||
|
3/17/2016 |
62899 |
62905 |
$10,425.72 |
|||
|
3/17/2016 |
62906 |
62927 |
$13,176.10 |
|||
|
3/17/2016 |
62928 |
62933 |
$1,881.57 |
|||
|
3/22/2016 |
62934 |
62934 |
$5,087.09 |
|||
|
3/22/2016 |
62935 |
62936 |
$65,022.92 |
|||
|
3/24/2016 |
62945 |
62962 |
$72,982.31 |
|||
|
3/24/2016 |
62963 |
62971 |
$77,381.33 |
|||
|
3/24/2016 |
62972 |
62988 |
$77,380.71 |
|||
|
3/24/2016 |
62812 |
62812 |
($200.00) |
|||
|
3/24/2016 |
62989 |
62989 |
$200.00 |
|||
|
$764,895.39 |
||||||
8. ACTION ITEMS
(a) Appointment of the Parks, Recreation and Cultural Services Board Member
Eric Friedli, Parks, Recreation, and Cultural Services (PRCS) Director stated that there was a vacancy on the PRCS/Tree Board due to Chair Jesse Sycuro’s resignation. He reviewed the recruitment, application, and City Council Subcommittee Selection processes. He shared that the Subcommittee, comprised of Deputy Mayor Winstead and Councilmembers Hall and McGlashan, recommended that Christina Arcidy be appointed to complete Mr. Sycuro’s unexpired term and to a four year term ending March 31, 2021.
Councilmember McGlashan moved to appoint Christina Arcidy for membership on the Parks, Recreation, and Cultural Services/Tree Board for a term beginning upon appointment and ending March 31, 2021. The motion was seconded by Councilmember McConnell.
Councilmember McGlashan commented that two great candidates applied for the position and urged Councilmembers to support Ms. Arcidy’s appointment.
The motion passed unanimously, 7-0.
Mayor Roberts invited Ms. Arcidy to make remarks. Ms. Arcidy thanked Council for the appointment, expressed excitement about being on the Board, and continuing the efforts in making Shoreline a great place to live, work and play. She said she looks forward to serving.
(b) Appointment of Library Board Members
Eric Friedli, PRCS Director stated that four Library Boardmembers’ terms expired on March 31, 2016. He reviewed the recruitment, application, and City Council Subcommittee Selection processes. He shared that the Subcommittee, comprised of Deputy Mayor Winstead and Councilmembers Hall and McGlashan, recommended that Chloe Anne Horning, Lisa Oberg, Karen Thielke and Steven Watson be appointed to the Library Board for four year terms ending March 31, 2020.
Councilmember Hall moved to reappoint Chloe Anne Horning and Lisa Oberg, and appoint Karen Thielke and Steven Watson to the Shoreline Library Board for four-year terms that will run from Council appointment to March 31, 2020. The motion was seconded by Deputy Mayor Winstead.
Councilmember Hall commented that the Subcommittee received a large number of impressive applications and said it made for a difficult selection process. He said he hopes the applicants that were not appointed will help out and be involved.
The motion passed unanimously, 7-0.
Mayor Roberts invited Ms. Oberg to make remarks. Ms. Oberg shared that she is a Librarian and expressed it is something that she deeply believes in. She shared that the Shoreline Libraries are important community gathering places and that she is happy to participate.
(c) Adoption of the 145th Multimodal Corridor Study Preferred Design Concept
Kurt Seeman, Senior Transportation Planner; Nytasha Sowers, Transportation Services Manager; and Kendra Dedinsky, Traffic Engineer provided the staff report. Mr. Seeman recapped Council’s March 21, 2016 discussion regarding the 145th Multimodal Corridor Study Preferred Design Concept. He then reviewed changes to the design characteristics for the Interstate 5 Interchange.
Ms. Dedinsky reviewed pedestrian improvements, the multi-use-path, north-south crosswalk, east-west crossing, a south side sidewalk, an underbridge, the plaza bridge landing, and traffic and transit improvements at the intersection.
Mr. Seeman reviewed the point where the City is in the overall process of the Corridor’s improvement and said he anticipates the construction portion should finish in 2022. He presented the corridor contexts from 3rd Avenue NW to Aurora Avenue N; I-5 Intersection; Aurora Avenue N. to I-5; and I-5 to Lake City Way, and said they should be completed as four separate projects.
Councilmember McGlashan moved to adopt the Preferred Concept for the 145th Street Multimodal Corridor Study. The motion was seconded by Councilmember Scully.
Councilmember McGlashan said good work has been done on creating a design that is functional and has the least amount of impacts to homeowners. He clarified that the Council is only identifying what is to be studied in the Environmental Impact Study and anticipates changes will be made.
Councilmember Hall asked about having a non-motorized bridge at 147th Street. Mr. Seeman responded that the design identifies a future potential non-motorized crossing. Councilmember Hall shared that for him to call this a preferred alternative he would like for it to be identified as a new non-motorized bridge.
Councilmember Scully commented that he agrees with the Community that something needs to be done about the Interchange. He said whatever is done should be minimal to get the traffic moving and expressed that he is pleased with the plan.
Councilmember McConnell stated that she is impressed with the work staff has done, specifically the new freeway entrances. She shared that keeping the future potential non-motorize bridge at 147th Street in the plan could help with future funding, but said it is not her priority since there is a bridge at 145th Street.
Deputy Mayor Winstead expressed concern that the recommended improvements are insufficient for the Community when the Light Rail Station opens in 2023. She asked the meaning of having a future potential non-motorized bridge identified in the preferred concept. Mr. Seeman responded that the improvements at 145th is staff’s recommended preferred concept and said there was strong partnership support from the Washington State Department of Transport (WSDOT) and Sound Transit (ST) for the non-motorized bridge at 145th Street but not at 147th Street.
Mayor Roberts asked how the preferred concept will be affected by changes ST makes to the Light Rail Station and expressed concern with the underpass beneath 145th Street. He agreed with Councilmember Hall that the non-motorized bridge at 147th should remain in the preferred design concept and inform ST to design the Station to accommodate the bridge. He said there are many good reasons to have the connection there. Mr. Seeman commented that the Station and the 145th Street Corridor are two independent efforts that need to support each other, and in some areas require close coordination. Ms. Dedinsky commented that WSDOT and ST wanted to provide the underpass as an option if people found themselves on the south side of 145th Street. She also explained the underpass component may change.
Councilmember McGlashan asked if Mr. Poitras’s drawings were considered and stated that the underpass beneath 145th Street needs to be there to get pedestrian on the south side of the street safely to the Station. He agreed that the 147th bridge should be included provisionally and not as a motorized bridge. Ms. Dedinsky commented that the design in Mr. Poitras’s drawings decreases traffic flow efficiency, and prevents eastbound buses from making left hand turns. She explained that the areas are WSDOT and ST property and were not proposed in the Federal Interchange Justification Report process.
The motion passed unanimously, 7-0.
9. STUDY ITEMS
(a) Discussion of Ord. No. 743 - 2015 Budget Carryover
At 8:13 p.m., Mayor Roberts called a five minute recess. Councilmember Hall left the meeting at 8:16 p.m. At 8:18 p.m. Mayor Roberts reconvened the meeting.
Sara Lane, Administrative Services Director, and Rick Kirkwood, Budget Supervisor, provided the staff report. Ms. Lane explained that a budget carryover re-appropriates expenditures to the current budget year for a specific purpose or program that was budgeted but unexpended at the end of the prior year. She said $9,316,210 is the carryover request for the 2016 Budget, and now the total 2016 Budget is $88,766,646. She said detail regarding the carry over requests can be found in Attachment B of the staff report. She said Ordinance No. 743 is scheduled for adoption on April 25, 2016.
(b) Discussion of Ord. No. 744 - 2016 Budget Amendment
Sara Lane, Administrative Services Director, and Rick Kirkwood, Budget Supervisor, provided the staff report. Ms. Lane explained that a budget amendment is a budget revision that changes the total expenditures of a fund, or affects an employee’s position and salary or other conditions of employment. She reviewed the adjusted vs. projected beginning fund balance, and said the year ended with a higher beginning balance than anticipated. She said budget amendments total to $632,930. She reviewed fund balance impacts and called out the Transportation Benefit District (TBD) Fund. She explained that the TBD Fund is being eliminated and said the revenue will be placed in the Roads Capital Fund.
Councilmember McGlashan clarified that the General Fund Amendment request is $632,930 and asked if the TBD fund will retain its own revenue stream. Ms. Lane confirmed the General Fund Amendment request is $632,930, and that TBD will retain its own revenue stream and be classified as vehicle license fees.
Ms. Lane presented Full Time Employee (FTE) impacts, and noted the FTE increase from 144.60 to 147.73. She anticipates ending the year at 167% of General Reserve Policy. She reviewed impacts to the 10 Year Financial Sustainability Model and pointed out there is a $2 Million impact occurring 2017-2026. She said the potential gap occurs in 2019 without implementation of fiscal strategies.
Councilmember Salomon asked clarifying questions about the FTE increases to the Planning & Community Development Department (PCD), suggested implementing a staffing agreement with Sound Transit (ST), and pointed out that the 10 Year Financial Sustainability Model does not reflect a long term increase in the projected deficit in 2022. He asked if PCD has looked at having current staff absorb the work. Ms. Lane replied that the position for the 175th Street Project is grant funded and that revenue is expected to offset the two positions related to ST. She anticipates once the projects are completed that the positions will go way. She added that current staff are not able to absorb the work. Mr. Norris commented that a staffing agreement would be ideal if there were more time. Mr. Kirkwood added that the Model shows that the positions are revenue supported through 2022. Ms. Lane said Ordinance No. 744 is scheduled for adoption on April 25, 2016.
Councilmember Scully asked clarifying questions about FTEs and verified that grant money cannot be used to fund existing positions. Mr. Kirkwood responded that the positions are for a Senior Planner in PCD for ST, one Public Works Engineer for ST, and one Public Works Engineer for the 175th Project.
10. ADJOURNMENT
At 8:35 p.m., Mayor Roberts declared the meeting adjourned.
/S/ Bonita Roznos, Deputy City Clerk