CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, October 10, 2016 Conference Room 303 - Shoreline City Hall
5:30 p.m. 17500 Midvale Avenue North
PRESENT:
Mayor Roberts, Deputy Mayor Winstead, Councilmembers
Scully, Hall, McConnell, and Salomon
ABSENT: Councilmember McGlashan
STAFF: Debbie Tarry, City Manager; Eric Friedli, Parks, Recreation and Cultural Services Director; Shawn Ledford, Police Chief; and Bonita Roznos, Deputy City Clerk
GUESTS: Shoreline School District Board: President David Wilson, Vice President Debi Ehrlichman, Boardmembers Mike Jacobs and Dick Nicholson, Superintendent Rebecca Miner, Deputy Superintendent Marla Miller, Shorecrest Student Representative Owen Leupold, and Shorewood Student Representative Luke Gersmehl-Hudson
At 5:34 p.m., the meeting was called to order by Mayor Roberts.
Rebecca Miner, Shoreline School District Superintendent, thanked Councilmembers for the opportunity to be present tonight and for their partnership. She shared that Facility Planning and the February 2017 Capital Bond Issue are top priorities for the District. She said the District completed a Demographic Study, a Building Conditions Study, formed an Instruction Program Planning Committee (IPPC) and a Facility Committee, to help address the future of the District. She reviewed the IPPC’s recommendations to address Early Learning and High Capable Programs, and Grade Band Configuration. She shared that the Facility Committee recommended placing a $250 Million Bond Request on the February 2017 Ballot, and highlighted projects the bond will fund. She shared that student enrollment is 9,342 and increasing. She noted there are 687 students enrolled in kindergarten and said they are no longer accepting students outside the District’s boundary. She presented District highlights, including rankings and awards received by Shoreline Schools.
Mayor Roberts asked if projected student enrollments include consideration of the Station Subarea rezones. Ms. Miner responded that it has been factor into projections, and they realize that enrollments will depend on what gets build. Councilmember Salomon asked how the proposal to address the McCleary Decision will impact the Shoreline School District if localized funds are distributed throughout the State. Ms. Miner shared that legislators are proposing a Property Tax Levy Swap, and said the District could potentially realize a $6 million shortfall, resulting in teacher’s lays off in a teacher shortage environment. She said they are working with their legislators to find solutions, and preparing two budgets. Ms. Miller added that the State can also consider taking on compensation.
Ms. Tarry shared that the City Council adopted the 145th Station Subarea Plan and noted changes that could impact the District. She said Phase I took effect five days after adoption of the Ordinance and Phase 2 will activate in 2033. She stated the City is working with Sound Transit, who are now at 30% Final Design Phase, to ensure good access points and safely get people to the Stations. She shared that ST3 is on the November Ballot and includes improvements to the 145th Street Corridor from Interstate 5 east to Lake City Way and Bus Rapid Transit service connections to Bothell, Kenmore, and Lake Forest Park. She provided an update on the City’s single family and multifamily housing development activity. She noted there were 200 new single family housing units developed since January 2015 and 588 multifamily units.
Eric Friedli, Parks, Recreation and Cultural Services Director, shared that the City is updating the Parks, Recreation, and Open Space Plan, and reviewed the process and timeline. He said the Plan’s theme is centered on “Securing Our Foundation” and “Shaping Our Future”, and shared strategies that can be taken to meet theme objectives. He said a feasibility study is being conducted for a Community/Aquatics Center, and Don Dalziel from the District, the YMCA, and other partners providing recreational services to the Community are included in discussions.
Police Chief Ledford talked about law enforcement and civilians’ events headlining news. He said the goal of the Shoreline Police Department is to be proactive in building relationships and trust. He shared about meeting with Black students from Shorewood High School to discuss their concerns, and address perceptions and expectations. He described the meeting as positive, acknowledged the students expressed legitimate concerns about what they are seeing in the news, and said students are looking for solutions. He stated that the Police Department is looking for more opportunities to engage students and develop relationships. He shared the Shorewood Girls Volleyball Team and Shoreline Police Officers participated in a volleyball match, and said additional relationship building activities are planned for the winter. He noted the great work School Resource Officer Greg McKinney is doing at the high schools, developing relationships with students and appropriately handling situations as they arise.
Ms. Miner shared about her discussion with Ms. Tarry for funding to allow officers to share a meal with students on campus. Ms. Tarry suggested that every school have police officer visits so it will be seen as a normal routine. Boardmember Nicholson commended the police officers that attended his block party and stated that officers should continue to attend community events. Vice President Ehrlichman expressed that she is proud of the Shoreline Police and appreciates their participation at community events. She requested that Resource Officers be provided for each side of the District and include the elementary schools. Councilmember McConnell agreed that a fulltime Resource Office is needed to cover both sides of the District.
Councilmember Salomon asked the Student Representatives if they have seen a deescalation in violence with the presence of the Resource Office on campus. Shorecrest Student Representative Leupold commented on hearing positive feedback regarding the Officer, and said he is well respected and his presence makes a difference.
Shorewood Student Representative Luke Gersmehl-Hudson stated that it is helpful for the police to have a regular presence on campus and expressed that people care for civic issues. He said students see the officers on campus and grow to care about them.
Chief Ledford talked about the success of the Nurturing Trust Program and said they are looking for opportunities to provide sessions to more community residents.
Mayor Roberts thanked Ms. Miner for the opportunity to present Constitution Day Proclamations to Shorecrest and Shorewood High Schools, and said he enjoys participating in school events. He also thanked School Boardmembers for supporting the City’s Levy Lid Lift.
At 6:36 p.m. the meeting was adjourned.
/S/Bonita Roznos, Deputy City Clerk
CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, October 10, 2016 Council Chambers - Shoreline City Hall
7:00 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Roberts, Deputy Mayor Winstead,
Councilmembers McGlashan, Scully, Hall, McConnell, and Salomon
ABSENT: Councilmember McGlashan
1. CALL TO ORDER
At 7:00 p.m., the meeting was called to order by Mayor Roberts who presided.
2. FLAG SALUTE/ROLL CALL
Mayor Roberts led the flag salute. Upon roll call by the Deputy City Clerk, all Councilmembers were present with the exception of Councilmember McGlashan.
Deputy Mayor Winstead moved to excused Councilmember McGlashan for personal reasons. The motion was seconded by Councilmember Hall and passed unanimously, 6-0.
3. REPORT OF CITY MANAGER
Debbie Tarry, City Manager, provided reports and updates on various City meetings, projects and events.
4. COUNCIL REPORTS
Deputy Mayor Winstead reported attending a Council of Neighborhoods Meeting and providing members a City Council Update.
Councilmember Hall reported attending the Sound Cities Association Meeting and hearing Mayor Ed Murray explain how Seattle is addressing homelessness.
Councilmember McConnell reported attending the SeaShore Transportation Forum Meeting and hearing from a Puget Sound Regional Council Senior Planner about information on ORCA.
Mayor Roberts commented that he will be attending the Parkwood Neighborhood Association Annual Meeting next Wednesday with the City Manager.
5. PUBLIC COMMENT
There were no speakers for Public Comment.
6. APPROVAL OF THE AGENDA
The agenda was approved by unanimous consent.
7. CONSENT CALENDAR
Upon motion by Deputy Mayor Winstead and seconded by Councilmember Hall and unanimously carried, 6-0, the following Consent Calendar items were approved:
(a) Minutes of Regular Meeting of September 19, 2016
(b) Approval of expenses and payroll as of September 23, 2016 in the amount of $831,288.39
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*Payroll and Benefits: |
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Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
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8/28/16-9/10/16 |
9/16/2016 |
68215-68432 |
14583-14603 |
64668-64673 |
$529,832.41 |
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$529,832.41 |
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*Accounts Payable Claims: |
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Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
|||
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9/12/2016 |
64312 |
64312 |
($38.00) |
|||
|
64499 |
64499 |
($24.00) |
||||
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9/15/2016 |
64615 |
64629 |
$41,969.61 |
|||
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9/15/2016 |
64630 |
64639 |
$1,230.50 |
|||
|
9/15/2016 |
64640 |
64649 |
$6,429.97 |
|||
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9/15/2016 |
64650 |
64667 |
$16,137.77 |
|||
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9/19/2016 |
64674 |
64675 |
$82,018.48 |
|||
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9/19/2016 |
64676 |
64676 |
$913.67 |
|||
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9/20/2016 |
64677 |
64695 |
$149,961.61 |
|||
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9/20/2016 |
64696 |
64703 |
$2,856.37 |
|||
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$301,455.98 |
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8. STUDY ITEMS
(a) Discussion and Update of the 2017-2022 Surface Water Master Plan
Uki Dele, Surface Water Manager, and consultants Nathan Foged of Brown and Caldwell and Scott Bash of FCS Group, provided the staff report. Ms. Dele provided a historical overview of surface water utility planning in Shoreline, and explained why it is important to manage stormwater. She shared that the Utility’s responsibility is to maintain stormwater infrastructure and protect surface water quality. She said the Utility’s current goals are flood protection/reduction, and protection of water quality and the aquatic habitat. She reviewed the 2011 Master Plan and said 2017 Master Plan updates include a Comprehension Plan, definition of Levels of Service (LOS), and the development of an Asset Management Program Framework.
Mr. Foged provided an overview of the 2017 Master Planning Process and said understanding the LOS is an important component of the process. Mr. Bash defined LOS, provided LOS examples, and said they drive the organization’s priorities and goals. He said the goal is to find the lowest cost point to optimize the cost of service with the LOS, and explained why identifying LOS is important. Mr. Foged reviewed results from the Public Involvement Open House and the Survey. He shared results revealed that residents are evenly concerned with flooding, water quality/pollution, and impacts to streams and wetlands. He said “friendliness of staff” received the highest satisfaction rating, and that “value for money” had the highest level of dissatisfaction. Mr. Bash reviewed LOS statement recommendations and next steps in the process. Ms. Dele presented the tentative schedule for the Plan and asked for Council feedback.
Councilmember Hall asked when the Council will address risk tolerance and how the gap analysis will be performed. Mr. Bash responded that the gap analysis will be based on best practices and shared that all the risks have not been identified.
Councilmember Salomon said he is privileged to represent a community that places a strong emphasis on environmental quality. He shared that he supports identifying LOS and integrating environmental factors. Councilmember Scully concurred, and added that the LOS needs to be more concrete, measurable, and consistently applied. He suggested that a combined work effort be performed on the Surface Water Utility and the Parks, Recreation and Open Space Plans. Mr. Bash responded that a LOS matrix has been created and will identify specific success measures and activities.
Mayor Roberts asked how the Capital Improvement Plan (CIP) will incorporate the new LOS. Randy Witt, Public Works Director, explained that CIP planning will revisit future projects and incorporate the Surface Water Utility Master Plan.
Councilmember Hall departed the meeting at 7:48 p.m.
(b) Discussion of Parks, Recreation and Open Space Master Plan
Eric Friedli, Parks, Recreation and Cultural Services Director, reviewed the planning process, schedule, and public outreach and participation for the Parks, Recreation and Open Space Master Plan. He shared that “Securing Our Foundation” and “Shaping Our Future” are the key themes for the planning process, and displayed pictures of potential projects. He reviewed results from the Strength, Weakness, Opportunities, and Threat (SWOT) Analysis performed on each park and facility in the system. He shared that the SWOT results revealed key themes are access to nature and environmental consciousness, walking and access, recreation focus, arts and culture, and outreach and partnerships. He discussed that the Light Rail Station Subarea Environmental Impact Study concluded that there will be a demand for a new park in each of the Subareas, and between two to nine new neighborhood parks and/or recreation facilities at full build out. He displayed a map identifying park and recreation opportunities for the Subareas.
Councilmember McConnell said she is pleased to see a variety of open space opportunities in the Plan since increased density is anticipated.
Deputy Mayor Winstead commented that it is good to hear from the residents that there is a demand for park space and walking trails. She asked if the City owns the Shoreview Off-Leash Area and about access to the area. She recommended having restrooms and water fountains along the walking trails. Mr. Friedli responded that the City owns the Off-Leash Park and shared that the access is through Shoreline Community College. He said the College built a parking lot on the area which has since been removed, and added that staff will look into an alternate access point.
Councilmember Salomon talked about the creative vision used to build High Line Park City over a former elevated freight rail track in Westside Manhattan, New York. He asked if something creative like that could be done in Shoreline. Mr. Friedli added that the Park has also stimulated economic development.
Mayor Roberts asked if there is a model of a city purchasing large areas of property for park development. Mr. Friedli replied he has not seen one and that most cities are trending towards pocket parks.
(c) Transmittal of the 2017 Proposed Budget and 2017-2022 Capital Improvement Plan
City Manager Debbie Tarry, Administrative Service Director Sara Lane, and Budget Supervisor Rick Kirkwood, provided the staff report. Ms. Tarry shared that tonight’s goal is to present the 2017 Proposed Budget to the City Council. She explained that budget development is dependent on meeting community needs and delivering city services based on organizational plans and goals. She shared that the Budget totals just over $86 Million, has an Operating Budget of $47.6 Million, represents a 2.8% increase from 2016, and meets or exceeds established fund reserve targets. She presented one-time Operating Budget Contributions to Capital Funds, provided a 2008-2017 Regular Fulltime Employee Summary, and reviewed Operating Budget Supplemental Requests.
Ms. Lane provided 2017 Budget Highlights. She explained where the money comes from and noted the small decrease from the 2016 Budget. She said the decrease is due to an increase in operating costs, a decrease in Capital and Surface Water funds, and neutral debt funds. She then explained where the money goes, and shared that 50% of funds support the City’s operating services. She said Operating Budget Resources total $48.4 Million. She explained that the 2017 Budget is based on passage of Proposition 1 Levy Lid Lift in November which will reset the levy rate to $1.39. She reviewed the property tax levy allocation and stated that out of every dollar paid, the City receives thirteen cents. She reviewed operation expenditures by category, and said one-third of the budget is allocated to public safety. She presented the operating budget cost to provide service per capita, and explained that the actual rate for 2017 is $799.00, and the rate as adjusted for inflation is $555.00. She presented 2017 Personnel Cost Changes and noted it includes Sound Transit and Capital Grant funded positons and compensation plan policy adjustments. She reviewed 2016 City Staffing Levels and the recommended fee changes that will be presented during budget discussions. She displayed the 10 Year Financial Sustainability Model with and without the Levy Lid Lift. She shared that without the Levy a funding gap would have occurred this year. She said with successful passage of the Levy, revenues will exceed expenditures until 2022. She reviewed the 2017 Capital Improvement Program and Surface Water Utility Resources and Expenses. She reviewed the 2017 Budget Schedule, and said adoption is scheduled to take place on November 21, 2016. She announced that the Budget is available on the website, at Shoreline Libraries, and at City Hall.
Councilmember Salomon commented on the 10 Year Sustainability Model, questioned why revenues and expenditures were reset at a higher rate, and said the funding gap would be pushed out to 2024 if expenditures were kept at the original rate. Ms. Lane replied that factors have been set for how the expenditures will grow. Ms. Tarry explained that the original forecast was completed in 2013 and factors have been subsequently added to the cost, like jail costs and the compensation study. She added that the cost of providing services are also higher and to decrease expenditures to the 2013 level would require some services to be eliminated. Councilmember Salomon asked if the 2013 and 2017 population forecasts are the same. Ms. Lane explained that costs for providing services are not necessary related to population increases.
Councilmember Scully clarified that to meet the new revenue base services will need to be cut or the City will face a deficit.
Mayor Roberts asked if statewide ballot measures, like minimum wage, are included in the Model. Ms. Lane replied yes.
Mayor Roberts requested that Councilmembers send in their budget questions to staff so they can be included on the budget matrix.
Councilmember Salomon stated he does not think the potential increase in minimum wage is a large factor in the funding gap depicted on the 10 Year Financial Sustainability Model. Mr. Kirkwood responded that the increase in minimum wage is $116,000 for 2017, includes extra help employees, and that the net impact for 2018 will increase to $122,000, and is included in the Model.
9. ADJOURNMENT
At 8:50 p.m., Mayor Roberts declared the meeting adjourned.
/S/ Bonita Roznos, Deputy City Clerk