CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, August 12, 2019 Conference Room 303 - Shoreline City Hall
5:45 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Hall, Deputy Mayor McConnell, Councilmembers Chang, McGlashan, Roberts, Robertson, and Scully
ABSENT: None
STAFF: Debbie Tarry, City Manager; John Norris, Assistant City Manager; Jessica Simulcik Smith, City Clerk; and Allison Taylor, Deputy City Clerk
GUESTS: None
At 5:45 p.m., the meeting was called to order by Mayor Hall.
The purpose of the meeting was identified as a check-in on Council Operational Issues; addressing procedural modifications proposed by Council or staff, discussing potential updates to the Council Rules of Procedure (referred to here as the Rules) and policies, and addressing associated questions staff had presented for Council’s consideration. John Norris, Assistant City Manager, introduced the topics to Council and Mayor Hall facilitated the conversation.
Addressing the administrative updates to the Council Rules, Mr. Norris recapped each potential change. The Councilmembers approved all suggested Rule amendments, as follows. It was agreed that the gendered references should be removed from the Rules. It was decided that since a Public Hearing start time is no longer advertised, the language pointing to a specific time should be removed from the Rules. Upon discussion of the need to further clarify the Rule on campaign references during Public Comment, the Councilmembers agreed to a modification in the wording of the Rule to more accurately reflect what ‘promoting a candidate for public office’ means.
The Council engaged in conversation on several proposed Rule policy questions. It was generally agreed that continuing to include the Flag Salute in the Order of Business is appropriate. After reviewing the Rule 6.3, it was decided that no change was necessary to the language of the Rules, however staff was directed to create a sign in sheet that would allow attendees to express support or opposition on any topic without obligating themselves to making Public Comment. It was settled that it is not necessary to require those who sign up for public comment to list their address, so no change was directed for Rule 6.6, and after consideration, the current language for Rule 6.8 was deemed satisfactory.
Mr. Norris described the suggested protocols for Councilmembers attending religious events. The nuances of when one is in “official capacity” were clarified and Councilmembers were encouraged to consult with the City Attorney for advice on any situations or invitations that might lead to confusion. It was agreed that wearing a City of Shoreline name badge is an indicator of attendance in an official capacity, and Councilmembers agreed that remembering to state ‘I am here in a personal capacity” would be useful when speaking at events they attend as individuals outside of their City role.
The current Staff Report template was evaluated as part of staff’s work towards continuous improvement. There was a general consensus that the Problem/Issue Statement (as an executive summary) is helpful, and there was a preference expressed that the information not be taken verbatim from the more detailed sections of the report. The Council as a whole suggested that there should be emphasis in keeping the language in the Problem/Issue Statement accessible and suitable for an informal reader. The Council’s diligence in thoroughly reading the Staff Reports prior to the meetings was recognized, and the Councilmembers agreed that they appreciate concise staff presentations, as an overview, rather than a regurgitation, of the Staff Reports. The Council commended staff for the in depth information provided in the Staff Reports.
Upon review of the suggested updates to the Guidelines for Issuing Proclamations, it was established that the decision to issue proclamations would remain at the discretion of the Mayor and that staff would reword the criteria for recognizing student champions.
At 6:51 p.m. the meeting adjourned.
/s/Allison Taylor, Deputy City Clerk
CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, August 12, 2019 Council Chambers - Shoreline City Hall
7:00 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Hall, Deputy Mayor McConnell, Councilmembers McGlashan, Scully, Chang, Robertson, and Roberts
ABSENT: None
1. CALL TO ORDER
At 7:00 p.m., the meeting was called to order by Mayor Hall who presided.
2. FLAG SALUTE/ROLL CALL
Mayor Hall led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present.
(a) Proclaiming Celebrate Shoreline
Mayor Hall proclaimed August 13-18, 2019 as a time to Celebrate Shoreline. He listed the scheduled events and said the festivities commemorate the incorporation of the City 24 years ago.
3. REPORT OF CITY MANAGER
Debbie Tarry, City Manager, provided reports and updates on various City meetings, projects and events.
4. COUNCIL REPORTS
Councilmember Scully reported that he attended the Continuum of Care (CoC) Board meeting and gave an update on the efforts to create a Regional Action Plan and a central authority to coordinate care for the homeless. He said it is likely that the plan will begin as a combination of services for Seattle and King County and eventually involve other jurisdictions. He said he is a proponent of participation being designed as an opt-in system, so Shoreline has the opportunity to provide some regional services, instead of just paying into a system. He said the Board is also evaluating how far people will travel for services so CoC can appropriately place providers. Mayor Hall asked if there has been consideration of ways to give credit for regional services in other communities as part of the opt-in system. Councilmember Scully said that while it has been discussed, there is no final decision on how credit or cost sharing will be determined, but it is a consistent position of all the Sound Cities Association representatives that credit be a component of the program. Councilmember Roberts added that he would not want Shoreline to be in a position of denying support to local organizations because all resources have been redirected to a regional authority. He asked for an update on how the discussion is going regarding how individual jurisdictions could provide services. Councilmember Scully said right now the focus is on creating a robust Regional Action Plan and then the work will begin on answering more tactical questions.
Mayor Hall said most Councilmembers and many staff and police officers participated in several of the neighborhood National Night Out events, and that it was a very successful evening with over 60 block parties.
5. PUBLIC COMMENT
There was no public comment.
6. APPROVAL OF THE AGENDA
The agenda was approved by unanimous consent.
7. CONSENT CALENDAR
Upon motion by Councilmember Roberts and seconded by Councilmember McGlashan and unanimously carried, 7-0, the following Consent Calendar items were approved:
(a) Approving Minutes of Workshop Dinner Meeting of July 22, 2019
Approving Minutes of Regular Meeting of July 22, 2019
(b) Approving Expenses and Payroll as of July 26, 2019 in the Amount of $1,984,805.87
|
*Payroll and Benefits: |
||||||
|
Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
|
|
6/16/19-6/2919 |
7/5/2019 |
85680-85954 |
16401-16460 |
74989-74994 |
$771,769.06 |
|
|
$771,769.06 |
||||||
|
*Wire Transfers: |
||||||
|
Expense Register Dated |
Wire Transfer Number |
|
Amount Paid |
|||
|
7/25/2019 |
1148 |
$7,267.39 |
||||
|
$7,267.39 |
||||||
|
*Accounts Payable Claims: |
||||||
|
Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
|||
|
7/10/2019 |
74995 |
75014 |
$394,109.17 |
|||
|
7/10/2019 |
75015 |
75077 |
$7,141.70 |
|||
|
7/10/2019 |
75078 |
75078 |
$5,740.67 |
|||
|
7/10/2019 |
75079 |
75115 |
$83,908.09 |
|||
|
7/10/2019 |
75116 |
75121 |
$183,195.61 |
|||
|
7/11/2019 |
75089 |
75089 |
($2,321.44) |
|||
|
7/11/2019 |
75122 |
75122 |
$2,321.24 |
|||
|
7/16/2019 |
75123 |
75124 |
$69,576.19 |
|||
|
7/18/2019 |
75125 |
75153 |
$193,753.32 |
|||
|
7/18/2019 |
75154 |
75186 |
$169,520.99 |
|||
|
7/18/2019 |
75187 |
75192 |
$13,445.86 |
|||
|
7/25/2019 |
75193 |
75202 |
$14,740.04 |
|||
|
7/25/2019 |
75203 |
75213 |
$70,637.98 |
|||
|
$1,205,769.42 |
||||||
(c) Adopting Resolution No. 439 – 2019 King County Comprehensive Solid Waste Management Plan
(d) Authorizing the City Manager to Execute Amendment Number Four to the Professional Services Contracts with BHC Consultants and CWA Consultants Both in the Amount of $175,000 for Total Contract Amounts of $375,000 Each for Building Plan Review Services
(e) Authorizing the City Manager to Increase the Contract Authorization Authority for PSF Mechanical, Inc. in the Amount of $50,000 for On-Call Plumbing Services at Various City Facilities
(f) Authorizing the City Manager to Execute the Revised Twin Ponds Park Temporary Construction Easement and Permanent Electrical and Communication Easement with Sound Transit
8. ACTION ITEMS
(a) Public Hearing for the Purpose of Hearing Residents’ Comments on Washington State Initiative-976 Concerning Motor Vehicle Taxes and Fees and Adoption of Shoreline City Council Resolution No. 442 Opposing Initiative-976 on the November 5, 2019 General Election Ballot
“Initiative Measure No. 976 concerns motor vehicle taxes and fees. This measure would repeal, reduce, or remove authority to impose certain vehicle taxes and fees; limit annual motor-vehicle-license fees to $30, except voter-approved charges; and base vehicle taxes on Kelley Blue Book value. Should this measure be enacted into law?
Yes ....... •
No ......... •”
Jim Hammond, the Intergovernmental Program Manager, delivered the staff presentation. He said that the purpose of the Public Hearing was to hear comment from residents on Washington State Initiative 976 (I-976) and Shoreline’s proposed Resolution No. 442, opposing the Initiative. He described the projected City, State, and Sound Transit impacts should I-976 go into effect and outlined the Public Hearing process.
Mayor Hall opened the Public Hearing. There was no public comment, and Mayor Hall closed the Public Hearing. He recognized the input received from residents prior to the meeting.
Councilmember McGlashan moved to adopt Resolution No. 442 in opposition of Initiative 976. The motion was seconded by Councilmember Roberts.
Councilmember McGlashan reflected on the negative impact the passage of I-976 would have on the City. He said that the Council consistently hears that the residents support sidewalk improvements and roads maintenance, and if the initiative passes the funding for these projects would likely cease.
Mayor Hall said he was pleased that residents took time to give input recognizing the importance of protecting funding to maintain Shoreline’s infrastructure.
The motion passed unanimously, 7-0.
9. EXECUTIVE SESSION: Litigation & Potential Litigation – RCW 42.30.110(1)(i)
At 7:23 p.m., Mayor Hall recessed into Executive Session for a period of 15 minutes as authorized by RCW 42.30.110(l)(i) to discuss with legal counsel matters relating to agency enforcement actions, litigation, and potential litigation. He stated that the Council is not expected to take any final action following the Executive Session. Staff attending the Executive Session included Debbie Tarry, City Manager; John Norris, Assistant City Manager; and Margaret King, City Attorney.
At 7:38 p.m. Mayor Hall extended the executive session for 15 minutes.
The Executive Session ended at 7:53 p.m.
10. ADJOURNMENT
At 7:54 p.m., Mayor Hall declared the meeting adjourned.
/s/Jessica Simulcik Smith, City Clerk