CITY OF SHORELINE
SHORELINE CITY COUNCIL
The purpose of these minutes is to capture a high-level summary of Council’s discussion and action. This is not a verbatim transcript. Meeting video and audio is available on the City’s website.
Monday, January 9, 2023 Council Chambers - Shoreline City Hall
7:00 p.m. 17500 Midvale Avenue North
PRESENT: Mayor Scully, Deputy Mayor Robertson, Councilmembers McConnell, Mork, Roberts, Pobee, and Ramsdell
ABSENT: None.
1. CALL TO ORDER
At 7:00 p.m., the meeting was called to order by Mayor Scully who presided.
2. FLAG SALUTE/ROLL CALL
Upon roll call by the City Clerk, all Councilmembers were present.
(a) Proclamation of Martin Luther King Day
Mayor Scully announced the proclamation of Martin Luther King, Jr. Day on Monday, January 16, 2023.
3. APPROVAL OF THE AGENDA
The agenda was approved by unanimous consent.
4. REPORT OF CITY MANAGER
Bristol Ellington, City Manager, reported on various City meetings, projects, and events.
5. COUNCIL REPORTS
Councilmember Pobee reported his attendance to a meeting of the SeaShore Transportation Forum.
Mayor Scully provided an update on funding for the 148th Street Non-Motorized Bridge. He also highlighted a need for volunteers to serve on the Parks, Recreation, and Cultural Services/Tree Board. And he announced the City will be honored at the North Urban Human Services Alliance awards ceremony on January 19.
6. PUBLIC COMMENT
The Council heard comments from the public from approximately 7:05 p.m. to 7:08 p.m. Written comments were also submitted to Council prior to the meeting and are available on the City’s website.
Aerika Street, Shoreline resident, urged Council to pass legislation for renter protections and affordable housing.
7. CONSENT CALENDAR
Upon motion by Deputy Mayor Robertson and seconded and unanimously carried, 6-0 (Councilmember McConnell stepped away), the following Consent Calendar items were approved:
(a) Approval of Minutes of Special Meeting of November 14, 2022
Approval of Minutes of Special Meeting of November 28, 2022
Approval of Minutes of Regular Meeting of November 28, 2022
Approval of Minutes of Regular Meeting of December 5, 2022
(b) Approval of Expenses and Payroll as of December 30, 2022 in the Amount of $$11,090,563.25
|
*Payroll and Benefits: |
||||||
|
Payroll Period |
Payment Date |
EFT Numbers (EF) |
Payroll Checks (PR) |
Benefit Checks (AP) |
Amount Paid |
|
|
11/13/22 - 11/26/22 |
12/2/2022 |
105741-105964 |
18005-18011 |
$508,136.01 |
||
|
11/27/22 - 12/10/22 |
12/16/2022 |
105965-106187 |
18012-18017 |
$545,435.96 |
||
|
Q3 2022 L&I |
12/19/2022 |
WT1307 |
$63,653.87 |
|||
|
Q3 2022 ESD |
12/22/2022 |
WT1308 |
$31,231.55 |
|||
|
12/11/22 - 12/24/22 |
12/30/2022 |
106188-106400 |
18018-18033 |
$555,823.44 |
||
|
$1,704,280.83 |
||||||
|
*Wire Transfers: |
||||||
|
Expense Register Dated |
Wire Transfer Number |
|
Amount Paid |
|||
|
$0.00 |
||||||
|
*Accounts Payable Claims: |
||||||
|
Expense Register Dated |
Check Number (Begin) |
Check Number (End) |
Amount Paid |
|||
|
11/30/2022 |
87375 |
87396 |
$969,859.33 |
|||
|
11/30/2022 |
87397 |
87418 |
$699,537.14 |
|||
|
11/30/2022 |
87419 |
87427 |
$24,830.88 |
|||
|
12/8/2022 |
87428 |
87463 |
$1,710,233.84 |
|||
|
12/8/2022 |
87464 |
87464 |
$85,339.75 |
|||
|
12/8/2022 |
87465 |
87491 |
$98,705.81 |
|||
|
12/8/2022 |
87492 |
87492 |
$6,587.01 |
|||
|
12/8/2022 |
87493 |
87493 |
$1,125.82 |
|||
|
12/21/2022 |
87494 |
87503 |
$1,167,283.21 |
|||
|
12/21/2022 |
87504 |
87529 |
$453,728.88 |
|||
|
12/21/2022 |
87530 |
87555 |
$2,337,631.12 |
|||
|
12/22/2022 |
87556 |
87565 |
$72,295.84 |
|||
|
12/22/2022 |
87566 |
87588 |
$119,145.44 |
|||
|
12/22/2022 |
87589 |
87620 |
$1,072,280.00 |
|||
|
12/28/2022 |
87621 |
87633 |
$63,912.89 |
|||
|
12/29/2022 |
87634 |
87651 |
$64,292.55 |
|||
|
12/29/2022 |
87652 |
87670 |
$434,537.49 |
|||
|
12/29/2022 |
87671 |
87671 |
$4,955.42 |
|||
|
$9,386,282.42 |
||||||
(c) Action on Resolution No. 505 - Amending the Council Rules of Procedure
(d) Authorize the City Manager to Execute Contract with David Evans & Associates, Inc. in the Amount of $271,825 for Engineering Design Services for the N 175th Street Sanitary Sewer Replacement Project
(e) Authorize the City Manager to Execute a Contract with Reid Middleton, Inc. in the Amount of $298,000 for Design of the 160th & Greenwood/Innis Arden Roundabout Project
(f) Authorize the City Manager to Execute three Contracts with BHC Consultants, CWA Consultants and West Coast Code Consultants for On Call Building Plan Review Services, Each in the Amount of $125,000
(g) Authorize the City Manager to Execute Amendment No. 5 with The Blueline Group, LLC in the Amount of $120,000 for On-Call Development Review
(h) Authorize the City Manager to Execute an Amendment to the Contract with TCF Architecture, LLC for additional Services During Construction for the Ballinger Maintenance Facility Project in an Amount Not to Exceed $100,000
(i) Authorize the City Manager to Execute Contract with David Evans & Associates, Inc. in the Amount of $153,075 for Engineering Design Services for the City of Shoreline Lift Station 15 Conceptual Design
8. STUDY ITEMS
(a) Discussion of Resolution No. 503 - Amending the Employee Handbook
Councilmember McConnell left the meeting at 7:19 p.m.
Human Resources and Organizational Development Director, Melissa Muir, said the Employee Handbook contains the City's employment policies and procedures and explained that this update primarily contains legal compliance changes including discrimination protections, reasonable accommodation, and protected leave. Additional updates were made following Council’s recommendations regarding confidentiality and increasing transparency. Resolution No. 503 will incorporate the City’s adopted practices around job classification, the Step Placement process, encampment cleanup pay, and formatting change to increase readability.
A Councilmember referred to the policy on notification of drug use and asked for the reasoning behind the policy, considering potential privacy issues. Ms. Muir answered that the main concern is to make sure the burden is on the employee to let the City know if they are impaired from performing their work. Mr. Ellington added that the policy is for the safety of the employee if they are handling heavy machinery or driving. Councilmember Roberts stated this policy would not be limited to that type of situation and revision to the wording may be needed in the future. City Attorney, Margaret King, mentioned the policy is similar to accommodation and the duty is on the employee to seek an accommodation if medication will affect their work.
(b) Discussion of Ordinance No. 978 – Amending SMC Chapter 2.20 Planning Commission, Chapter 2.55 Parks, Recreation and Cultural Services Board, and Chapter 2.70 Compensation and Salary Commission to Provide Compensation for City Boards and Commissions
Assistant City Manager, John Norris, stated Ordinance No. 978 proposes to amend Shoreline Municipal Code (SMC) to provide compensation for members of City boards and commissions. This action is being pursued at the direction of Council and was included in the 2023-2024 biennial budget. Mr. Norris pointed out the SMC currently states those serving on a board or commission do so without compensation. The proposed ordinance would amend SMC Chapters 2.20, 2.55, and 2.70 to provide for compensation for Planning Commission, Salary Commission, and the Parks, Recreation and Cultural Services (PRCS)/Tree Board. Mr. Norris added the ordinance would require the development of administrative procedures to detail the logistics of compensation.
A Councilmember asked about the cost of compensation and Mr. Norris answered that members, including youth members, will be paid at the rate of $50 per meeting. This would be for no more than 12 meetings for the PRCS/Tree Board and 25 meetings for the Planning Commission. Mr. Norris said funding for the Salary Commission was not included in the 2023-2024 Biennial Budget as they will not meet for another four years. If any ad hoc committees should arise, funding at the same rate would be provided through the City Manager’s Office.
Mayor Scully commented that the proposed compensation is a good start and hopes a deeper analysis can be conducted to ensure everyone in Shoreline can serve on a committee. He stated Ordinance No. 978 will come back on Consent on January 23.
(c) Discussion of Ordinance No. 979 - Amending SMC Chapter 2.55 Park, Recreation, and Cultural Services Board to Reflect Department Name, Term Limits, and other Housekeeping Amendments
Recreation, Cultural and
Community Services Director, Colleen Kelly, described Ordinance No. 979 which
proposes to address housekeeping items related to the PRCS/Tree Board. The
proposed changes are as follows:
1. Replacement of the word “leisure” with “recreation”
2. Addition of specific references to public art related to the duties of the PRCS/Tree Board
3. Reduction of the maximum number of four-year terms a member may serve from three to two
4. Update to the administrative support reference to reflect the responsibility of the Recreation, Cultural and Community Services Department to the PRCS/Tree Board
5. Removal of reference to forward meeting minutes to City Council.
Mayor Scully stated Ordinance No. 979 will come back on Consent on January 23.
9. ADJOURNMENT
At 7:29 p.m., Mayor Scully declared the meeting adjourned.
/s/ Jessica Simulcik Smith, City Clerk