SUMMARY MINUTES OF REGULAR MEETING

The purpose of these minutes is to capture a high-level summary of Council’s discussion and action. This is not a verbatim transcript. Meeting video and audio is available on the City’s website.

Monday, May 8, 2023 Council Chambers - Shoreline City Hall

7:00 p.m. 17500 Midvale Avenue North

PRESENT: Mayor Keith Scully, and Councilmembers John Ramsdell, Laura Mork, Doris McConnell, Eben Pobee and Chris Roberts

ABSENT: Deputy Mayor Betsy Robertson

1.	CALL TO ORDER

At 7:00 p.m., the meeting was called to order by Mayor Scully who presided.

2.	FLAG SALUTE/ROLL CALL

Upon roll call by the City Clerk, all Councilmembers were present except for Deputy Mayor Robertson and Councilmember McConnell who joined at 7:02 p.m.

Councilmember Pobee moved to excuse Deputy Mayor Robertson for personal reasons. The motion was seconded and passed by unanimous consent.

3.	APPROVAL OF THE AGENDA

The agenda was approved by unanimous consent.

4.	REPORT OF THE CITY MANAGER

Bristol Ellington, City Manager, reported on various City meetings, projects, and events.

5.	COUNCIL REPORTS

Councilmember Mork said she attended the Regional Water Quality meeting and learned that Executive Constantine has forwarded a 5.75% rate increase for the King County Council to consider. She also reported attending the NLC environmental meeting where they talked about the debt ceiling impact at the federal level.

6.	PUBLIC COMMENT

There was no public comment.

7.	CONSENT CALENDAR

Upon motion by Councilmember Mork, seconded, and unanimously carried 6-0, the following Consent Calendar items were approved:

(a) Approval of Regular Meeting Minutes of April 17, 2023

(b) Approval of Expenses and Payroll as of April 28, 2023 in the Amount of $5,352,430.32

(c) Authorize the City Manager to Approve Real Property Acquisition for the 145th Interchange Project for the Property Located at 14050 1st Avenue NE

(d) Authorize the City Manager to Enter Into an Interlocal Agreement with eCityGov Alliance for GIS Aerials Project

8.	ACTION ITEMS

(a) Action on Resolution No. 511 - Repealing Resolution No. 483 and Ending the Requirement of Mandatory COVID-19 Vaccinations as a Qualification of Employment or Public Service and for Contractors Providing Services at City Facilities

John Norris, Assistant City Manager, recalled that Council adopted Resolution No. 483 in October of 2021, which established a mandatory COVID-19 vaccination policy for employees, contractors, and volunteers. He noted that Council repealed the COVID-19 Declaration of Emergency in October of 2022 and staff now feels it is an appropriate time to also repeal the vaccine mandate as there are high vaccination rates in King County and this action would align with the official guidance of King County Public Health.

Councilmember Roberts moved to adopt Resolution No. 511 - Repealing Resolution No. 483 and Ending the Requirement of Mandatory COVID-19 Vaccinations. The motion was seconded.

Mayor Scully opened the public comment period and after seeing no one wishing to comment, he closed the public comment period.

A Councilmember asked if it would be easy to reinstate the vaccine policy if there is another pandemic, and Mr. Noris responded that staff would be able to bring one back very quickly.

The motion passed unanimously, 6-0.

9.	STUDY ITEMS

(a) Discussion and Update of the 145th Street Corridor and Interchange Projects

Tricia Juhnke, Public Works Director, introduced Elizabeth Kelly, City Engineer, and Cory Nau, Capital Project Manager, to present on the 145th Street Corridor and Interchange Projects. Mr. Nau stated the 145th Street Corridor projects will make pedestrian and traffic improvements from the I -5 interchange on the east to the Interurban Trail on the west. While the Corridor projects were originally split into three phases, staff combined Phase 1 and the Interchange Project in the interest of reducing traffic impacts and contractor conflicts.

Councilmembers asked if the interchange would be shut down during construction, and if there would be a “no right turn on red policy” like in Seattle. Mr. Nau stated the contractor is required to work in the north and south half independently to maintain through traffic and the interchange may be shut down to switch from one half to the other. Ms. Juhnke noted that the traffic signals at the interchange are operated by City of Seattle and any right turn restrictions must be programmed by them in coordination with WSDOT.

Mr. Nau explained the first phase of the Corridor and the I -5 interchange project will make improvements from 5^th Avenue on the east and ends at Corliss on the west. The 100% design for these projects has been submitted for public review. He said the property acquisitions necessary to develop the projects have been purchased for the first phase of the Corridor project but the I -5 interchange project has three properties that require further action.

The cost to complete Phase 1 is estimated to be $35.5 million with most of the funding coming from federal sources. The interchange project is estimated to be complete for a total of $39.4 million with a multitude of funding partners on the local, state, and federal level. Mr. Nau noted that a large cost of the project comes from relocating utilities totaling $5.2 million but staff are working on finalizing agreements with several agencies for reimbursement of this cost. He stated the revenue and estimated expenditures do not align on the interchange project and staff will have to wait until bid opening to see if a gap or a surplus exists. It was asked if there has been a significant change in capital costs and Ms. Juhnke answered affirmatively, noting they are primarily due to escalation and inflation.

Ms. Kelly highlighted that the projects combined is one of the largest the City has ever delivered due to the involvement of many agencies and funding sources. She said the project will be advertised in September, bids will be opened in October, and the first onsite working day will be in January 2024, with substantial completion expected in September 2025. KBA and Jacobs was selected to support construction management and will be managing community outreach. Outreach is expected to include a 24-hour construction hotline, monthly updates in the Currents newsletter, website updates, regional advertising, and public education.

A Councilmember asked for details on community outreach regarding traffic disruptions and Mr. Nau responded that staff are aiming to maintain a big presence, so Shoreline and Seattle residents avoid being surprised. He said staff are not going to post construction signs to avoid material waste.

Ms. Kelly listed several items that need to be completed prior to advertising the design package for bid in September 2023, highlighting the risk workshop in June and a funding obligation that must be submitted by July 15^th.

Responding to a question about the risk workshop, Ms. Kelly explained it is an exercise for the team to discuss everything that could go wrong with the project. It helps to understand when these things could potentially happen and what they might cost in order to establish management reserves and contingencies.

A Councilmember asked staff to explain the details of the funding obligation deadline and Ms. Juhnke explained that the funding must be submitted by the deadline but cannot be submitted before the WSDOT ROW Certification is received. Then, the project must be advertised within a certain period of time after the issue of funds. She said she believed the bidding environment would be better in the fall and suggested going to bid at that time.

Mr. Nau spoke more about the project details of Phase 2 and 3 of the Corridor projects, providing an update on funding and schedule. He stated that Phase 2 extends the pedestrian improvements from Corliss to Wallingford and will make intersection improvements at Meridian Avenue. Phase 3 will complete the pedestrian improvements from Wallingford to the Interurban Trail west of SR -99.

To improve multimodal transportation, Mr. Nau stated that staff are expecting to finalize the design of the Off-Corridor Bike Network which will connect SR-99 to the 148^th Light Rail Station along non-arterial streets north of 145^th. The design of the project is expected to be complete by September 2024 and scheduled construction for the summer of 2025.

Following a question about the City’s RAISE grant, Mr. Nau explained the grant is specific to Phases 2 and 3 of the Corridor projects and the Off-Corridor Bike Network. Mayor Scully noted that it is difficult to predict the project outcome given the number of wheels in motion and he encouraged staff to reach out to Council if assistance is needed in working with other agencies.

10.	ADJOURNMENT

At 7:53 p.m., Mayor Scully declared the meeting adjourned.

/s/ Jessica Simulcik Smith, City Clerk