CITY OF SHORELINE

SHORELINE CITY COUNCIL

SUMMARY MINUTES OF WORKSHOP MEETING

Monday, June 5, 2000

6:30 p.m.

Shoreline Conference Center

Mt. Rainier Room

PRESENT: Mayor Jepsen, Deputy Mayor Hansen, Councilmembers Grossman, Gustafson and Ransom

ABSENT: Councilmembers Lee and Montgomery

1. CALL TO ORDER

The meeting was called to order at 6:30 p.m. by Mayor Jepsen, who presided.

2. FLAG SALUTE/ROLL CALL

Mayor Jepsen led the flag salute. Upon roll by the City Clerk, all Councilmembers were present, with the exceptions of Councilmembers Lee and Montgomery.

Councilmember Gustafson moved to excuse Councilmembers Lee and Montgomery. Deputy Mayor Hansen seconded the motion, which carried unanimously.

3. CITY MANAGER’S REPORT AND FUTURE AGENDAS

City Manager Robert Deis mentioned the participation of Shoreline Police in the Party Patrol, an interagency project involving King County, Kenmore, Lake Forest Park and Burlington Northern to minimize the impacts of teenage drinking.

He noted a memorandum regarding County Executive Ron Sims’s invitation to serve on the Siting Advisory Committee for a wastewater treatment plant. Deputy Mayor Hansen agreed to serve as an alternate to Mayor Jepsen, who will represent the City.

Next, Mr. Deis discussed proposed improvements to the Hamlin Park Maintenance Facility to accommodate Public Works equipment and operations. There was Council consensus in support of the proposal.

4. COUNCIL REPORTS

Councilmember Ransom mentioned an upcoming meeting of the King County Jail Advisory Committee and his recent meeting with one of the Shoreline Water District Commissioners.

Councilmember Gustafson attended the Association of Washington Cities forum on the Endangered Species Act (ESA). He recommended the designation of ESA as a standing agenda item for Council workshops.

Deputy Mayor Hansen reported that the Suburban Cities Association Board of Directors passed an assessment on member cities to fund the work of ESA consultants working with the Tri-County group.

Mayor Jepsen said he accepted the Washington Quality Initiative's Breaking the Mold Award last week for the Aurora Corridor Pre-Design Study. He acknowledged the work of staff and of participants in the Citizens Advisory Task Force.

5. PUBLIC COMMENT

(a) Kathy Halliburton, 18315 Wallingford Avenue N, addressed the trees the City must remove to complete the improvements to the Hamlin Park Maintenance Facility. She suggested that the City offer the trees to citizens willing to move them.

(b) Manny Diaz represented the Lake City Elks Lodge, 14540 Bothell Way NE, Lake Forest Park. He discussed the monthly dances for teenagers that the lodge is sponsoring to provide supervised activity for area youth. He requested City support for the dances.

Mayor Jepsen suggested that Teen Director Mary Reidy continue to work with Mr. Diaz to promote the dances.

6. WORKSHOP ITEMS

(a) Status Report on Joint Use Agreement between Shoreline School District and the City of Shoreline

Wendy Barry, Parks, Recreation and Cultural Services Director, reviewed the staff report. She noted that the proposed agreement consists of a global agreement and a series of addenda. She explained that the global agreement contains provisions concerning the relationship between the City and the School District and the operation of joint-use facilities; whereas, each addenda is specific to a particular joint-use site. She said the provisions of each addenda supersede those of the global agreement.

Councilmember Gustafson said the proposed agreement is "a giant step" toward the stronger intergovernmental relations targeted in item six of the City Council 1999-2000 Work Plan. He noted his support of the following aspects in particular: joint scheduling and programming; the elimination of priority usage for the District; annual review; and the inclusion of the Shoreline Center. He said he understood the inclusion of the District's policy on shared decision making. He advocated central scheduling of gyms and fields by the District and the City.

Councilmember Gustafson went on to review issues and concerns about the proposed agreement. On page 17, he noted the omission of three facilities under "Shoreline School District 1998 Use of City of Shoreline Facilities:" Hamlin Park (for cross country); Shoreline Tennis Courts; and the Richmond Highlands Recreation Center (he mentioned Shorewood High School cooking classes at this site in the past). Referencing Section 7 on page 21, he requested the clarification of City and District responsibilities for the tennis courts at Meridian Park. Ms. Barry said the City provides the nets and maintenance, and the District provides supervision, including the control of litter, during school hours. Councilmember Gustafson said the District may be willing to provide the nets in light of the expense to the City for resurfacing the courts.

Referencing Section 9 on page 22, Councilmember Gustafson advocated an annual report to Council regarding the financial implications of eliminating user fees. He recommended that staff shorten the final sentence in the "Supervision" section of each addenda to end with "during the school year." On page 30, in Section 6, he noted the need to revise the second sentence under "Hamlin Park: Fields and Trails" to read, "From September 1^st 30^th through October 31^st, the District will prepare fields for District-scheduled usage." He suggested that the addendum concerning Shoreline Center and Shoreline Park (pages 37-39) address the two fields just west of the stadium, and he suggested that the final sentence in the "Supervision" section of this addendum end with "during the school year."

Referencing Section 7 of the addendum for the Shoreline Pool (page 41), he said the District should not be solely responsible for the costs of equipment that the City also uses. He suggested the allocation of costs in keeping with the percentage of use.

Finally, Councilmember Gustafson said the agreement should address the joint-use and maintenance of the Aldercrest site. He mentioned County installation of the tennis courts there and joint County-District funding of the ball field. He noted the need to address Meridian Park as well.

In response to Councilmember Ransom, Ms. Barry said the District currently schedules use of the gymnasium at the Shoreline Center. She explained the plan for the District and City schedulers to meet to prepare a sensible schedule based on user requests. She noted that this would prevent over utilization of facilities and help to insure adequate maintenance and long-term sustainability of facilities.

Councilmember Ransom asserted that the City is more consistent and less biased in its scheduling than the District. He mentioned the example of preferential District treatment of historical users. Councilmember Gustafson said the joint scheduling plan will resolve inconsistencies. He noted the effectiveness of the joint scheduling program that the District and the County operated. Ms. Barry explained that the City and the District will each continue as the main public contact for those facilities that each currently schedules. In addition, she said the City will use systems the District has in place for programming and scheduling of those facilities not included in District centralized scheduling.

In response to Councilmember Ransom, Ms. Barry explained the goal for City recreation staff to meet with principals to discuss and resolve programming and scheduling in advance.

Councilmember Ransom said the previous joint scheduling system worked well for regular user groups but not for occasional users. Ms. Barry said such occasional users will continue to contact the City or the District, as appropriate, and the City or the District will continue to work to accommodate their requests.

Councilmember Ransom noted the past unwillingness of some school principals to allow use of school facilities. Mayor Jepsen acknowledged this concern. He said the School Board will need to enforce the joint-use agreement within the District.

Councilmember Grossman expressed enthusiasm about the possibilities for coordination between the City and the District. He noted recreational programming as the most immediate opportunity. He proposed that the City and the District finalize an agreement on those issues on which they agree and that they continue discussing those issues on which they disagree.

In response to Mayor Jepsen, Ms. Barry confirmed that the agreement will establish limits on both City use of the Shoreline Center and on District use of the Shoreline Pool and fees for use that exceeds those limits.

Mayor Jepsen questioned the implications of the statement in Section 1.c on page 20 that "This shall include the District's policy on shared-decision making." Ms. Barry commented that the District is still finalizing its policy on shared-decision making and that the impacts of the policy are unknown.

Councilmember Grossman suggested that principals either participate in programming and scheduling or that they delegate programming and scheduling to District staff.

Mayor Jepsen questioned the statement in Section 3 on page 20 that "For this scheduling, each entity will keep foremost in its thoughts and actions the needs of our youth." Deputy Mayor Hansen also questioned the statement. Mayor Jepsen said the City's mission is broader than the needs of youth alone.

Councilmembers Gustafson and Grossman supported the statement. Councilmember Ransom noted that a youth priority has resulted in inconsistent scheduling in the past. He advocated the participation of all Shoreline citizens. Mayor Jepsen mentioned the need for input from Councilmembers Lee and Montgomery on this issue. Mr. Deis advocated Council discussion with the School Board on the issue during the joint meeting later in June.

Mayor Jepsen asserted that the first sentence of Section 7 on page 21—"The City shall furnish and supply . . ."—should be followed by a similar sentence concerning the District.

Deputy Mayor Hansen advocated the use of technology to facilitate the joint scheduling of facilities.

(b) Update on the Shoreview Park Improvement Project Preliminary Design

Ms. Barry reviewed the staff report. She noted the changes to the first-draft schematic design of improvements for Shoreview Park that Council reviewed at its March 20, 2000 workshop. She focused on the recommendations of the Parks, Recreation and Cultural Services Advisory Committee.

Mayor Jepsen invited public comment.

(1) Margi King, 20307 25^th Avenue NE, advocated a second restroom in the vicinity of the grandstand for the Little League field. She supported similar improvements at the "old Kellogg site."

(2) Mike Moore, 2650 204^th Street NW, spoke on behalf of the former Shoreline Recreation Advisory Council. He described the original plans for the site. He thanked the people who had the tenacity to stick with the project over the years.

Mayor Jepsen advocated consideration of a second restroom facility as an alternative in the request for bids. Ms. Barry said the preliminary cost estimate for a restroom facility is $100,000-$110,000.

Mayor Jepsen expressed concern about possible long-term parking problems given the distance from the Little League field to the nearest parking area. He asked about the possibility of parking east of the maintenance access road adjacent to the Little League field. Deputy Mayor Hansen, Councilmember Gustafson and Ms. Barry said the area is very steep. Mr. Deis asserted the importance of signage at the site to direct drivers to the parking areas.

Deputy Mayor Hansen estimated the cost of providing sanicans near the Little League field during peak season at $900 per year. He compared this to the high capital and maintenance costs of a second restroom facility. He said the proposed restroom facility is not far from any of the recreation facilities. He opposed a second restroom facility.

Councilmember Grossman supported inclusion of a second restroom facility in the request for bids to enable Council to consider the cost.

Councilmember Ransom indicated his preference for locating the restroom facility west of the presently-proposed site to improve the visibility of children to parents elsewhere in the park. Ms. Barry said the proposed site will allow the City to preserve some large trees and will help to minimize pedestrian traffic congestion.

Councilmember Ransom expressed concern about planting trees at the top of the slope east of the existing softball field. He noted that many people park and sit in their vehicles to watch their children play softball. Ms. Barry said staff does not propose to add trees to those already located at the top of the slope. She acknowledged the importance of lines of sight at the park. She said this will be a design criteria for the landscape architect.

Councilmember Ransom advocated a second restroom facility in the vicinity of the Little League field. He also suggested that the first restroom include more stalls.

Councilmember Gustafson supported the recommendation to include a second restroom facility as an alternative in the request for bids. He went on to suggest the location of a bus turnaround at the south end of the south parking area.

Mayor Jepsen advocated that the City design and construct an enclosure for sanicans in the vicinity of the Little League field if it elects not to construct a second restroom facility.

7. CONTINUED PUBLIC COMMENT

(a) Margi King, 20307 25^th Avenue NE, suggested alternate road and parking configurations from those proposed for Shoreview Park.

Councilmembers explained that the topography at Shoreview Park precluded the configurations that Ms. King suggested.

8. EXECUTIVE SESSION

At 8:34 p.m., Mayor Jepsen announced that Council will recess into executive session for 20 minutes to discuss one item of current litigation.

At 9:04 p.m., the executive session concluded and the workshop reconvened.

9. ADJOURNMENT

At 9:04 p.m., Mayor Jepsen declared the meeting adjourned.

______________________________
Sharon Mattioli, CMC
City Clerk