CITY OF SHORELINE
SHORELINE CITY COUNCIL
Monday, May 8, 2006 Shoreline Conference Center
PRESENT: Mayor Ransom, Deputy Mayor Fimia, and Councilmembers Gustafson, Hansen, McGlashan, Ryu, and Way
ABSENT: none
1. CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Mayor Ransom, who presided.
2. FLAG SALUTE/ROLL CALL
Mayor Ransom led the flag salute. Upon roll call by the City Clerk, all Councilmembers were present.
(a) Proclamation of “Building Safety Week”
Mayor Ransom read the proclamation and declared the week of May 7 – 12, 2006 as “Building Safety Week” in the City of Shoreline.
Fire Chief Marcus Kragness, Shoreline Fire Department, thanked the Council for taking time out to recognize the safety and acknowledged the work done by building officials and fire prevention personnel in the community.
Ray Allshouse, Building Official, said there is a nationwide need to reinforce and enhance building safety. He explained the importance of building and fire safety codes. He also announced that informative public service announcements and “Project Impact” programs are broadcast on Cable Channel 21.
(b) Recognition of Outgoing Library Board and Planning Commission Members
Mayor Ransom congratulated the Planning Commission on their accomplishments. He noted that Bill MacCully and Don Sands both have worked on the Planning Commission since 2002. Mayor Ransom presented Mr. MacCully with a plaque. Mr. Sands was not in attendance.
Mr. MacCully thanked the Council and fellow Planning Commissioners. He stated that his tenure on the Planning Commission has been a great learning experience that he will treasure.
Mayor Ransom announced outgoing Library Board members Jayme Holter and Joe Phillips. He highlighted their backgrounds and noted that they have been valuable members of the library system. He specifically pointed out that Joe Phillips and his wife have been involved with the Richmond Beach Library since 1966 and both have received the King County Library System Lifetime Achievement Award.
Mr. Phillips thanked the City Council for the recognition and the plaque. Ms. Holter thanked the City Council and said Shoreline is lucky to have so many dedicated Library Board members.
Mayor Ransom also noted that Ed Renourd served for two years on the Library Board.
Mayor Ransom then announced that Councilmember Hansen was a member of the original Shoreline City Council. He served as Deputy Mayor from 2002 – 2003 and as Mayor from 2004 - 2005. He said Councilmember Hansen has resided in Shoreline for 42 years and is an accountant, the President of the Board of the Suburban Cities Association, a Board Member of the Shoreline Community College Foundation, an Executive Board Member of the Puget Sound Regional Council, and is active in the Shoreline Rotary. He recognized Councilmember Hansen and presented him with a plaque as the former Mayor of the City of Shoreline.
Councilmember Hansen thanked the City for the plaque and said he enjoys helping people. He urged the residents to make Shoreline the best place to live, work and play.
Mayor Ransom recognized the following Planning Commission and Library Board members present at the meeting:
David Harris – Planning Commission
Robin McClelland – Planning Commission
Sid Kuboi – Planning Commission
Will Hall – Planning Commission
Chakorn Phisuthikul – Planning Commission
Michelle Wagner – Planning Commission
Mary Lynn Potter – Library Board
Yoshiko Saheki – Library Board
Jane Hinton – Library Board
3. CITY MANAGER’S REPORT
Bob Olander, City Manager, reported on the following items:
Councilmember Hansen inquired if computers and monitors were going to be accepted for a fee.
Deputy Mayor Fimia announced that a King County Hazardous Waste Recycling Event would be coming up. She said the flyers would be distributed in the mail.
Mr. Olander discussed an application for a liquor license at 530 NW 196th Place in Shoreline. He clarified that a liquor license at that address is not in accord with the zoning of the City. He said a winery would not be appropriate at that location. He continued and said the applicant indicated that a number of the operations would take place in the Woodinville location and that is appropriate. He said in Shoreline a home occupation permit for a home office is appropriate for limited uses. The City, he stated, has asked the applicant to clarify her intentions with the Washington State Liquor Control Board and the City is going to send a letter stating that those types of activities are not permitted at that location.
Deputy Mayor Fimia said that two Councilmembers and a staff person have been meeting with business owners along Aurora Avenue N. on Wednesdays. Last week they visited Pepper Hill businesses and heard concerns about dust levels and signage issues. She added that she would like to get the Economic Development Coordinator out there to answer questions related to economic development.
4. PUBLIC COMMENT
(a) Rich McCreary, Shoreline, expressed opposition to the application for a proposed winery. He was appalled that the initial letter that went out from the City didn’t say whether they were or not in favor of the liquor license. He said the controversy could have been avoided if the original letter opposed the application.
(b) Shari Winstead-Tracy, Shoreline, on behalf of the Shoreline Parks Bond Campaign Committee, apologized for the automated bond campaign call that went out at 12:31 a.m. by mistake. She said the committee contracted with a reputable company but somehow an error occurred. She said the company is also unsure why the calls occurred and they are now issuing a public apology to the residents. She stated that she hoped the residents would accept the apology of the committee and still vote “Yes” for the bond on May 16th despite the error.
(c) Bill Clements, Shoreline, on behalf of the Shoreline Parks Bond Campaign Committee, reported on the success of the bond campaign. He said public support has been overwhelming and most people view the bond as a chance to do something for future generations.
(c) Bronston Kenney, Shoreline, said Progress Shoreline sent a letter of complaint to the Enterprise and the City Council. He said there are two opposing parties in Shoreline. One side consists of Sustainable Shoreline and the Shoreline Merchants Group and the other side is Progress Shoreline and Forward Shoreline. He said Mr. Jepsen and Mr. Grace, both members of Forward Shoreline, want their critics silenced.
(d) Taiji Tamura, Shoreline, said he is opposed to the winery in his neighborhood and he was very upset when he heard that the City did not fully oppose the application. He said he spoke with Deputy Mayor Fimia and is pleased to see the City is going to exercise prudence in the matter.
(e) Glen Nelson, Shoreline, was pleased to hear the City Manager intends to send a letter to the Washington State Liquor Control Board (WSLCB) opposing the winery application. He pointed out that the application requested permission to produce and store wine, to conduct promotional events, shipping, distribution and retail sales. He added that, Ms. Helendi, the owner of the house, doesn’t reside at the subject residence. He said Ms. Helendi has claimed resident status to enroll her children in the Shoreline School District. Based on this, he outlined that she doesn’t even qualify for a home occupation permit because she doesn’t live at the address. He noted that the zoning code says the permit holder has to be a resident of Shoreline to own a home occupation permit. He concluded that she already has one liquor license and the activities occurring under that existing license are illegal.
(e) Rob Fenner, Shoreline, discussed the winery application with a WSLCB enforcement officer. He said he is happy the City Manager is sending a letter to the WSLCB stating that the license would be contrary to zoning requirements. According to the enforcement officer, the existing liquor license allows the resident to import and distribute wines. The distribution portion of the license, he outlined, allows for the storage of cases of wine at the house, distribution, and sales from the house. He inquired of the WSLCB officer about the estimated quantity of wine that could be stored at the house, and he replied there could be up to 1,000 cases in the garage. This is not appropriate for a residential zone and also not appropriate because the house is one block away from Einstein Middle School. He asked that the City look into this matter and said the license can be changed or revoked to ensure no alcohol can be stored at this house.
(f) Un-ha Shin, Shoreline, said he is upset about the City’s initial response letter regarding this liquor license application.
(g) Alisa Brooks, Shoreline, said while he supports sidewalk construction along 10th Avenue NE, she is concerned because she doesn’t have a driveway and has no reassurance she will only be able to park on the street. She said the City will take the easement and she will have to park on the street, which she doesn’t want to do. She said she doesn’t have the money to pave her own driveway and she would like the City to consider a special lane design in front of her house.
(h) LaNita Wacker, Shoreline, discussed the Parks bond and said one issue that hasn’t been discussed is that senior citizens can get a tax exemption. She said they can call (206) 296-3920 to inquire. She also said renters in the City who are registered voters can vote “Yes” at the polls on May 16th.
(i) Vicki Westberg, Shoreline, spoke about the City’s Parks bond and said the signs are very visible and are well done. Every vote counts, she said. She thought May 16th should be “Take a Neighbor to Vote Day”.
Mr. Olander added that when staff spoke to the applicant about the liquor license it was expressed to the staff that the applicant was not going to run the business from the home. He reiterated that he will send a letter to the liquor board that the area is not zoned for commercial purposes. He explained that the City will also look into the residency requirement for a home occupation permit and follow up on the existing license at that address.
Councilmember Gustafson stated he isn’t sure what the school district requirements are, but he thought they were that all students needed to reside in the district. He felt the City should pass the information on to the district to make them aware of the complaint.
Councilmember Way thanked Ms. Winstead-Tracy and Mr. Clements for their apology about the automated phone call to residents.
Mr. Olander clarified that the calls did not coming from the City, but they were generated through a vendor hired by the Shoreline Parks Bond Campaign Committee.
Mayor Ransom inquired if the City could install a driveway for Ms. Brooks.
Mr. Olander replied that staff has been working on several alternative plans but have not communicated them to Ms. Brooks in detail. He said that will be addressed later on during the meeting.
6. APPROVAL OF THE AGENDA
Deputy Mayor Fimia moved approval of the agenda, pulling items 7(d) and 7(e) from the consent calendar and making them items 8(b) and 8(c), respectively. Councilmember Way seconded the motion, which carried 7-0.
7. CONSENT CALENDAR
Deputy Mayor Fimia moved approval of the consent calendar as amended. Councilmember Ryu seconded the motion, which carried 7-0, and the following items were approved:
Minutes of Workshop of April 17, 2006
Minutes of Dinner Meeting of April 24, 2006
Minutes of Regular Meeting of April 24, 2006
Approval of expenses and payroll as of April 27,
2006 in the amount of $2,291,967.92
Ordinance No. 425, moving the Criteria for a Temporary
Use Permit from the Index of Supplemental Use Criteria
to the Review and Decision Criteria
Resolution No. 243, Revising the Personnel Policies
regarding Definitions, Employment of Immediate Family
Members and Performance Evaluations
8. ACTION ITEMS: OTHER ORDINANCES, RESOLUTIONS AND MOTIONS
(a) Ordinance No. 423, a Site Specific Comprehensive
Plan Amendment and Concurrent Rezone Application
generally located at 20060 15th Avenue NE
Joe Tovar, Planning and Development Services Director, pointed out that this amendment has been publicly noticed, reviewed by the public, and considered in the Planning Commission.
Steve Szafran, Planner, outlined the Planning Commission recommendation, which is to change the Comprehensive Plan land use designation from Ballinger Special Study Area (BSSA) to High Density Residential (HDR) and concurrently change the residential zoning from R-12 to R-48. He noted that with the current zoning designation of R-12 and a land use designation of BSSA, the site can support two housing units. The surrounding zoning ranges from R-12 to R-48. The proposed site plan contains nine townhomes and a rezone of this site was found to be consistent with the Growth Management Act (GMA) and will benefit the community as a whole. Also, he pointed out that the Planning Commission vote was unanimous to approve this proposal, with no public comment received.
Councilmember Hansen asked why this is not a spot zone proposal.
Mr. Tovar responded that neither the state nor local zoning codes prohibit the rezoning of specific parcels of property as long as it is consistent with the Comprehensive Plan. Changing the zoning on this parcel makes it more consistent with the surrounding area and parcels.
Councilmember Way noted that she read the Planning Commission minutes and appreciated the work that they did. She inquired why the first building on the site is halfway finished and now the owner is applying for a rezone. She asked if the Council can propose a limit on the number of units on the site.
Mr. Szafran said that the applicant originally requested ten units and through a revision to the plan it was reduced to nine. He said that it is his understanding that the Planning Commission didn’t want to limit the developer to nine or ten units in the event more modifications are needed. He noted that the existing site plan before the Council proposes two units.
Councilmember Way inquired about the significant trees on the site and whether or not they would be maintained.
Mr. Tovar responded that tree retention is an issue that is noted on the building permit and the City will work with the developer before any trees are cut. Current code requires the developer to retain the trees or plant the equivalent of what is removed.
Councilmember Way noted that there was discussion at the Planning Commission meeting on the urgency of adopting the King County Stormwater Manual (KCSWM). She also stated that she agreed with Commissioner Broili, who stated the City needs to ensure it reduces the impact of stormwater in the watershed.
Mr. Tovar highlighted that the applicant must install a vault to handle the stormwater for this project. He added that the 2005 KCSWM will be brought back to the Council during its discussion of goals, and staff still has some work to do on it. However, he said even though the KCSWM is not adopted by the Council, developers can ask to have their projects evaluated under the 2005 codes.
Councilmember Way added that the City needs to adopt the 2005 KCSWM as soon as possible. She inquired what stormwater retention or infiltration standard the developer on this project would be held liable for.
Mr. Szafran stated the developer must comply with the 1998 King County Stormwater Manual, which would also require a retention vault on the site.
Mr. Olander added that the plan still needs to be designed and reviewed for compliance. He outlined that sometimes infiltration doesn’t work and the City needs to be very careful where vaults are placed.
Councilmember Way inquired about the traffic trip report done for the site. She read that there would be between 25 and 35 afternoon peak hour trips, which would be less than one trip per hour during peak hours. She estimated this would be nine cars on 15th Avenue or on Ballinger during rush hour. She asked what is being done to address it.
Mr. Tovar said this is one of the general areas (Ballinger) that will be discussed in the future at the Council Retreats.
Mr. Olander said the City should conduct a special traffic study of the area and come up with traffic projections and solutions prior to the Council Retreat. He noted there are a few incremental rezones and there should be a more holistic approach to traffic analysis at this location.
Councilmember Gustafson said it is about time the Ballinger Special Study Area was conducted. He noted that he supported this item.
Councilmember McGlashan disclosed for the record that three years ago, he bought a house from Ted Coleman, an executive with Viking Properties. He pointed out that he has not spoken to either Mr. Coleman or Mr. Sundquist about this property. He confirmed that the lot would allow for 17 apartments, townhomes, or condominiums, but certain aspects of the site seem confusing. He was satisfied with the stormwater system plan and noted that the developer is aware that he needs to comply with the King County Stormwater Manual. He said he supports the ordinance.
Deputy Mayor Fimia noted that the 2004 Comprehensive Plan Update was extended to 2005. She confirmed with staff that this was the only update for 2005. She stated it would be helpful if the Council could be provided with a schedule that outlines the Comprehensive Plan process to ensure the Council can review the documents prior to these types of actions. She noted that the plan calls for up to 21 apartment units and a 3,000 s.f. office building and estimated the peak hour trips to be 25 - 35 per hour. She asked the staff to look at that and ensure future projects have a full traffic study.
Councilmember Hansen stated that the Council is being asked to approve a rezone and his major concern is not the surface water, but it is whether or not there is adequate water service on the site. There has been a report from the Shoreline Water District (SWD) that water service at the site is not adequate. The City, the Fire District, and SWD need to “get on the same page,” he commented, and ensure that adequate water service means the same thing for all three entities. He stated there are obstacles that need to be resolved before specific building plans are introduced and the City can impose conditions or ensure certain conditions have been met at that time. He said he is in favor of this rezone.
Deputy Mayor Fimia moved to adopt Ordinance No. 423, a Site Specific Comprehensive Plan Amendment and Concurrent Rezone Application generally located at 20060 15th Avenue NE. Councilmember Hansen seconded the motion.
Councilmember Ryu clarified that the developer has the option of underutilizing the property to nine residences instead of 17.
Mayor Ransom questioned if the developer is splitting up the properties, to which Mr. Tovar replied that he is not.
A vote was taken on the motion to adopt Ordinance No. 423, which carried 7-0.
(b) Motion to Authorize the City Manager to Execute
a Construction Contract for the 2006 Sidewalk
Priority Routes
Bob Olander, City Manager pointed out that the City did not receive any bids for this contract and staff is prepared to discuss a course of action.
Jesus Sanchez, Public Works Operations Manager, explained that the lack of bids is largely attributed to the following factors:
· Contractors were busy with other work
· The contract is required to be completed by end of summer
· Contractors may have found the alternate/additive bid elements difficult to analyze
· Prospective bidders had difficulty estimating the cost of pervious asphalt
He said staff has simplified the package by removing the alternative/additive elements and reduced the four primary projects to two. He said this contract can go out for bid next week and return for Council consideration on June 5.
Councilmember Ryu inquired if the new bid process responds to Ms. Brooks’ concerns.
Mr. Sanchez responded that the project must address ADA and safety concerns. He said they are looking into creating a unique parking pad, but they must ensure they can actually accommodate that special need to keep the parking capacity. He concluded that his team will work with Ms. Brooks on a solution.
Councilmember Hansen noted that contractors tend to raise estimates when municipalities approach them with short timetables. He said despite the rapid design phase, he is willing to let Public Works proceed but he is skeptical about achieving the timetable.
Mr. Haines responded that he will keep the Council informed if there is an issue with getting these projects completed. If it is not a good project they will let the Council know, but if a bid comes back with a good price they will come to the Council with a recommendation to proceed.
Regarding parking on the east side of the road, Mr. Haines confirmed for Councilmember McGlashan that street parking was chosen on the east side because the school is on the same side.
Councilmember Way inquired if there were any “non-traditional” methods of outreach for bids.
Mr. Sanchez said they have looked at what could be done in-house, and they will continue to consider opportunities in the future. He emphasized the need for creativity in getting projects completed.
Mr. Olander added that the City has to ensure that the bidding process is fair, legal and open so every contractor has the same opportunity to bid.
Councilmember Gustafson concurred with Mr. Olander, noting that it must be done right even if it means it has to be delayed. He noted that 8th Avenue from Richmond Beach Road to Sunset Elementary School is a critical area for students that he felt was excluded from the sidewalk plan. He urged that it be considered and at some point and added to the plan.
Mr. Olander responded that that route would be good for next year’s package because it is too late to add it to this one.
Deputy Mayor Fimia confirmed with staff that the sidewalks will be 8 feet wide on 10th Avenue NE and only on one side of the street.
Mr. Jordan clarified that 10th Avenue NE will have two widths of sidewalks: sidewalks from NE 167th Street to NE 170th Street will be five-foot widths; the segment from NE 170th Street to NE 175th Street will be wider because they can take advantage of the existing partial asphalt shoulder.
Deputy Mayor Fimia inquired if it would be feasible to extend the date on the 10th Avenue NE portion of the project so the children would still be able to walk on the other side of the street where there is no construction.
Mr. Jordan said pedestrian activity is discouraged because there are open ditches on the west side of 10th Avenue NW.
(c) Motion to Authorize the City Manager to issue a
Purchase Order to the King County Director’s Association
(KCDA) to provide and install Prestige XT-60 artificial
surfacing on Shoreline Park Fields A and B
Mayor Ransom said the item was pulled from the consent agenda because there have been questions from the public concerning the type and life expectancy of surface that is proposed for installation.
Dick Deal, Parks, Recreation and Cultural Services Director, outlined that the Park Board has visited several facilities with several different products. The consultant the City has selected has also done over 100 projects in the State and is confident in the chosen product. The brand “Prestige XT-60” is the same utilized in the National Football League. It is a little less expensive than other brands but some consider it the best product available.
Dave Buchan, Capital Projects Manager, noted there are a dozen products from which to select, but this appears to provide the best product available with the best warranty out of all the other products. He said the City will save $100,000 by selecting this product.
Councilmember Gustafson moved to authorize the City Manager to issue a Purchase Order to the King County Director’s Association (KCDA) to provide and install Prestige XT-60 artificial surfacing on Shoreline Park Fields A and B, Councilmember Hansen seconded the motion.
Councilmember Way inquired how the field is maintained or cleaned.
Mr. Buchan stated that there is a maintenance program that is purchased with the field, but parks staff will also use equipment to maintain the field and add to its longevity. The clarified that the field preparation contract will take care of drainage and cleaning.
MEETING EXTENSION
At 10:02 p.m., Deputy Mayor Fimia moved to extend the meeting until 10:30 p.m. Councilmember Ryu seconded the motion, which carried 7-0.
Councilmember Way inquired about microorganisms that would be filtering through the surface.
Mr. Buchan said he has not heard any reports relating to hazards or problems with microorganisms. Mr. Deal said the one thing that can happen is that plant material can grow on the surface, but the City will monitor it closely to ensure it doesn’t occur.
Councilmember Ryu noted that the cost for installation and the purchase of the field turf is nearly $1,000,000. She asked for clarification about KCDA.
Mr. Deal responded that the King County Director’s Association (KCDA) is a buyer’s cooperative that gives members bulk purchasing power, good contracts, and prices with volume discounts. They conduct their own competitive bid process, which satisfies our state requirements.
Mr. Olander noted that KCDA has joint purchasing agreements with other cities and they do all the bidding requirements for them.
Councilmember Gustafson expressed concern about potential injuries (grass burns) from using artificial turf. He noted that sand is abrasive and asked if it will contribute to injuries. He also inquired about the fading of the material and seam strength over time.
Staff responded that the sand and rubber will work down into the material and should not be an issue in a couple of months. The “Prestige” product does not fade as much as other products; it would fade slightly over time, but not much. In addition, the seams will be sewn in and warrantied for eight years.
Councilmember Gustafson felt comfortable with the responses and said he would support the motion.
Councilmember McGlashan asked who is responsible if something goes wrong with the product.
Mr. Buchan responded that the installer will be a part of the inspection team and will sign off and accept the preparation work, in writing. Subsequently he will accept all responsibility for his installation work done on the field.
Councilmember Hansen pointed out that the contractor preparing the field has worked with the field installer on several projects in the past.
Councilmember Ryu inquired if KCDA tries to solicit bids from smaller contractors instead of well-known vendors.
Mr. Deal responded that anyone who has a business license can submit a bid through KCDA, and there were only two that did.
Councilmember Hansen added that KCDA is a cooperative of school districts and public organizations throughout Idaho, Washington, and Oregon.
A vote was taken on the motion to authorize the City Manager to issue a Purchase Order to the King County Director’s Association (KCDA) to provide and install Prestige XT-60 artificial surfacing on Shoreline Park Fields A and B, which carried 7-0.
9. NEW BUSINESS
Mayor Ransom, in the interest of time, postponed item 9(a) and asked the City Manager to reschedule it to another meeting.
(b) Request for Authority to Increase Construction and
Design Contingencies, and Council direction on Sidewalk
and Paving along Westminster Way N - Aurora Corridor
Improvement Project (N 145th – N 165th) and Interurban
Trail Pedestrian Bridges Project
Jill Marilley, City Engineer, stated that the Aurora Corridor Improvement Project is 60% complete and that there are five projects under this single contract. One of the contractors is Seattle Public Utilities (SPU). SPU incorrectly calculated the depth of one of its water lines, so SPU needs to redesign the water line to lower it in elevation and build it. This action, she explained, is to increase the amount in the CH2M Hill construction contract so they can assist SPU in designing it. The second item would be to increase the expenditure authority to pay the contractor. Both of these, she said, are fully reimbursable by SPU. The second part of this item involves a request from the Council to investigate adding a sidewalk along the west side of Westminster Way. Preliminary estimates suggest it will cost $60,000 or less to design and build it. There is enough in the budget for this, but not the spending authority. An additional item is an increase to the Harris & Associates inspection contract. She said the final part of this item is a 10% increase in the CH2M Hill engineering services during construction contract. She said with 50% of the project complete the City has spent about 60% of the budgeted amount. The 10% increase would allow the City the ability to respond quickly to design changes.
Mr. Haines highlighted that they have been trying to anticipate trends and ask the Council for enough spending authority in the budget to keep the project moving.
Mr. Olander responded that these increases pertain to spending authority, not actual budgetary increases. He noted that the project is within the budgeted amount.
Ms. Marilley also added that there is money in the Capital Improvement Plan and each project pays its own way. It was done this way, she noted, to realize some overall savings.
Councilmember McGlashan moved to give the staff the authority to increase construction and design contingencies, and Council direction on sidewalk and paving along Westminster Way N - Aurora Corridor Improvement Project (N 145th – N 165th) and Interurban Trail Pedestrian Bridges Project. Councilmember Hansen seconded the motion.
Councilmember Ryu highlighted that the total amount of the Aurora Avenue Project is $26,000,000. She inquired if there were additional costs for CH2M Hill.
Ms. Marilley responded that there was a separate amendment for $408,000 for the design services contract. This amount was done under separate approval. She noted that there are some costs in the pre-design and planning phase that encompassed the entire three-mile segment.
Mr. Olander provided a brief outline of the entire project budget for Councilmember Ryu.
Councilmember Ryu inquired if the engineering services design contract is reimbursable in the future.
Ms. Marilley responded that they are not because the City does not charge future developers for design services.
Mr. Olander noted that the City needs to have funds available for quick design changes for the change orders. He pointed out that every major project needs to have flexible spending capital for design services as the contract moves forward so the City, the contractor, and the utility companies know what is going to happen.
Councilmember Ryu stated that her concern is that the City is adding value to future property owners and current property owners are having problems. She stated that when she inquires if there is something the City can do for these current property owners the answer is always “no.”
Mr. Haines responded that CH2M Hill is modifying the design and will respond to changing circumstances as they occur. He said the work that is being done is in the right-of-way, yet CH2M Hill will work with the owners to ensure their plans work with the changing circumstances. He noted there are many different reasons to make changes in the specifications.
MEETING EXTENSION
At 10:30 p.m., Deputy Mayor Fimia moved to extend the meeting until 10:45 p.m. Councilmember Ryu seconded the motion, which carried 7-0.
Councilmember Ryu asked if there is a sidewalk going in on the east side of Westminster Way across from Dairy Queen to Sears. She also asked about the ease of crossing the street there.
Ms. Marilley responded that there was a pathway that will be made into a sidewalk. She said that pedestrians can cross easily as long as they are utilizing the crosswalks at that location.
Councilmember Gustafson expressed concern about spending money on the west side of Westminster Way.
Ms. Marilley said they were asked by the Council to provide an option for that location.
Mr. Haines said there are pedestrian safety issues there and the best option is to provide a sidewalk for pedestrians on the west side.
Mr. Olander highlighted that the City is looking at a lower-cost temporary asphalt walkway instead of permanent concrete.
Deputy Mayor Fimia thanked the staff for their work on the walkway and highlighted the pedestrian routes in that area. She urged the Council to support the $60,000 allocation for this walkway. She inquired how CH2M Hill did not know that the pipe wasn’t low enough in the original drawings for the SPU work.
Ms. Marilley replied that SPU provided CH2M Hill with incorrect as-built plans.
Deputy Mayor Fimia added that she would like to see it noted that the $26.7 million for the Aurora Project does not include the undergrounding work.
Councilmember Way supported the motion and added that the temporary sidewalk on Westminster Way needs to be put in immediately. She also inquired whether or not there was a contingency on the CH2M Hill and Harris contracts.
Ms. Marilley clarified and said that the City did not ask for any contingency funding when both contracts were brought to the Council for approval.
Mr. Haines added that the City does not have the privilege of time on small projects, and contingency funding is often requested to keep a project on schedule.
A vote was taken on the motion, which carried 6-1, with Councilmember Ryu dissenting.
9. ADJOURNMENT
At 10:45 p.m., Mayor Ransom declared the meeting adjourned.
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Scott Passey, City Clerk