SUMMARY MINUTES OF STUDY SESSION
Shoreline Conference Center
Mt. Rainier Room
PRESENT: Mayor
Ryu, Deputy Mayor Scott, Councilmember Eggen, Councilmember Hansen, Councilmember
McConnell, Councilmember McGlashan, and
ABSENT: None
1. CALL
TO ORDER
At
2. |
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Mayor Ryu led the flag salute.
Upon roll call by the City Clerk, all Councilmembers were present.
3. |
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Bob Olander, City Manager,
provided updates and reports on various City meetings, projects, and events.
4. |
COUNCIL REPORTS |
5. |
GENERAL PUBLIC COMMENT |
a) Charlotte Haines, Shoreline, invited
the community to the 11th Annual North City Tree Lighting Event on Saturday,
December 6th.
b) Jim DiPeso, Shoreline, highlighted an
article showing the presence of graffiti and litter can induce undesirable
behavior.
Councilmember Hansen commented favorably
on the City of
Mr. Olander commented that the
City has kicked off an aggressive anti-graffiti program.
6. |
STUDY ITEMS |
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(a) Update of Council Goal No. 8 |
Councilmember Hansen stated that
the first
Mr. Olander added that setting up
some statistical monitoring and reporting needs to be done. He said some measures may be approximations. He
noted that the City staff and the committee should establish measures to determine
the effectiveness of the money the City is spending.Mr. Olander pointed out
that page 14 shows what kinds of organizations are involved.
Mayor Ryu questioned if
Councilmembers should serve on this committee. Ms. Underwood said originally
the City staff didn’t think the Council would want to because of the time
commitments. However, she said it may be a good idea to have liaisons.
Councilmember Eggen stated that
there is a very active, faith-based organization missing here and Bill Bear is
the contact. He noted that in some cases where there are no real outcomes it
seems to make more sense to have two-stages of measurement. He said the
academic community could identify the actions that result, to help reduce
delinquency, violence and crime, and then decide if you're actually measuring
something the City can control. Ms. Underwood added that sometimes cause-effect
models are not accurate.
Mayor Ryu highlighted that there
have been
Councilmember Hansen commented
that the
Ms. Underwood addressed the issue
of cultural and racial diversity. She stated that the
Mayor Ryu stated that the Council
and citizens did a great job electing a diverse Council. She asked if the
public will be allowed to bring things such as country flags and other materials
to the tapestry and to the new City Hall. Ms. Underwood replied that she felt
the artist would be open to anything.
Mayor Ryu inquired if people from
the Fircrest campus should be added. Mr. Beem replied that it can be looked at
and they possibly could be included.
Councilmember McGlashan commented
that he would like to direct the City staff to put the group together because
the City staff is well-connected to all kinds of organizations. He noted that
the 1998 group was done that way. Mr. Olander replied that the City can
advertise and solicit volunteers and present the Council with the applications
which would lead to Mr. Beem making a City staff recommendation to the Council.
Councilmember McGlashan said he wants to avoid politicization of the process by
getting the Council out of it.
Mayor Ryu commented that the prior
Council had trouble updating the youth plan and staffing and paying for the
Deputy Mayor Scott asked about the
list of people from Shorewood and
Deputy Mayor Scott inquired
whether there was some thought about having youth members on the human services
committee. He noted that within high schools there are several diversity-based
groups already.
Councilmember McGlashan discussed
the Senior Housing Assistance Group (SHAG) housing and asked if anyone knew of
any organization to help them come into this. Mr. Beem stated that the City
doesn’t get into the detailed site location for developers and has tried to put
the word out in the non-profit housing development community, but not actively
marketing sites. Mr. Olander commented that there is an economic development
side and human services side to this and described both of them.
Councilmember Eggen noted that
affordable housing is a good question. He stated that developers want to build
in ways that causes problems in neighborhoods and it is best to scatter
development throughout the City. He wanted the group to be more proactive in
promoting affordable housing.
Councilmember McGlashan noted that
when SHAG is looking for a site, they need a certain unit count to keep rents
as low as possible to be able to build the building.
Councilmember Hansen discussed the
Youth Services Plan and stated that former Councilmember Gustafson advocated it
and noted that the school district didn't oppose it, but there was a resource
problem with the City. Mr. Beem confirmed that it was a City issue.
Mr. Olander noted that there was discussion
about the scope of the plan and it is still something that needs to be
addressed. He noted that resources and finances also need to be examined. Mr.
Beem commented that he would address the issue with the ad hoc committee.
Mayor Ryu called for public
comment.
a) Laethan Wene, Shoreline, said he is speaking
on behalf of the disabled population. He said there is a specialized program in
the City of
Mayor Ryu inquired if there was a
way to get more funding. Mr. Olander stated that the City staff has enough guidance
and can bring back a scope of work, a timeline for the advisory group, and a recommendation.
Ms. Underwood stated that one of the key ways the City does outreach is through
Currents. She stated that if the
Council wants to publicize the need for volunteers in the February edition of Currents it would delay this a bit.
Deputy Mayor Scott stated that
citizens get information through Currents.
Ms. Underwood added that Currents is
effective and recommended it for advertising. Mr. Olander said the City
recommends utilizing Currents and
mailing it a month later because of the number of readers.
Councilmember Eggen noted that if
all of the people accepted the invitation to be on this committee there would
be a 50-person committee; he wondered what the composition of such a committee
would be.
Deputy Mayor Scott believed in
advertising this broadly to have “new faces” on this committee.
Mayor Ryu questioned what the
schedule would be if this is announced in February. Mr. Beem commented that it slows
down the committee's work and the City staff would have to interview the
stakeholders and do some of the up-front work then turn it over to the
committee for review.
Councilmember McConnell commented
that she reviewed the proposed list of committee members and there are 23 from the
last time. She said large committees don't work and the Council should direct
the City staff on its size. She added that it may be a good idea to include
some at-large stakeholders and to have some organizations represented.
Councilmember McGlashan stated
that kids are still available through the summer except for family vacations.
He felt they would read about this in Currents.
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(b) Green Streets Demonstration Project |
Mayor Ryu commented that
Mr. McKinley added that the City
staff will look for grant opportunities to supplement the funding. He continued
and said that the City met with neighbors and there were 12-13 attendees. He
said that four of them were from the Southeast Neighborhood Subarea Planning
Advisory Committee. He noted that there are 17 parcels on the street and only
half of the people representing them attended the meeting. He added that there
was consensus from those in attendance to move forward.
Mayor Ryu called for public
comment. There was no one wishing to provide comment on this item.
Councilmember Eggen said he is
very supportive of this but he has questions. He stated that the demonstration
project indicates that the City wants to do more in the future. He felt that $200,000
per street is fairly expensive. He asked that that certain basic techniques be
identified more broadly and for the City staff to determine where street
improvements might occur. Mr. McKinley replied that there will be different
tools tried out with this demonstration project and the cost of each of them
will have some weight on whether it is considered or not.
Councilmember Eggen suggested that
a complete report be done with recommendations, benefits, and costs after the
project. Mr. Olander agreed that this can't be done for every street in
Shoreline and that most streets are already built out. He stated that the City
staff will look at runoff sources on a street-by-street basis. He added that
the demonstration project will also analyze different plants that help absorb
pollutants and water.
Mr.
Councilmember McGlashan supported
the item but with some concerns. He noted that
Mr. McKinley replied that the City
staff looked at streets all over the City and this street doesn’t have any major
problems, because problems equal major costs. He noted that the City staff looked
at 10 neighborhoods and 30 different sections and took into account flooding
and neighborhood traffic action plans.
Mr.
Councilmember McGlashan commented
that the
Councilmember McGlashan noted that
the City has always had trouble with the City of
RECESS
At
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(c) Proposed Amendments to the Development Code and the Surface
Water Management Code |
Mr. Sanchez explained that the adoption
of a surface water design manual is necessary to be in compliance with state
equivalency and DOE. He discussed the evolution of the SMC,
Mr. Forry reviewed the background
and proposed code amendments which need to be compliant with DOE.
Mr. Olander stated that this took
years of negotiation and is designed to forested conditions. He said it allows
for more infiltration and detention.
Councilmember Eggen asked Mr.
Forry to elaborate on "higher level of review." Mr. Forry commented
that a certain threshold of impervious surface triggers review and under the
new standards the criteria is 2000 square feet of existing, added, or
redeveloped impervious surface. That is the trigger on the DOE manual that the
City will use to look at more projects and their impacts. Right now, any
project that adds less than 1,500 square feet of new impervious surface isn’t
evaluated under the
Councilmember Eggen read the Planning
Commission (PC) minutes and said 1,500 versus 2,000 square feet was an issue
with them and highlighted that on page 97, exhibit 1, it still says 1,500 square
feet. He noted that it is specified in the DOE manual and it may be confusing
for developers to look at the different documents. Mr. Forry replied that
typically developers will read the whole chapter as it relates to their
project.
Mr. Tovar pointed out that the
City staff raised the same question, but the PC recommended 1,500 square feet
as it pertains to thresholds for clearing and grading.
Mr. Forry continued his
presentation and discussed the DOE manual. He noted that good basin planning
leads to good enhancements to the manual.
Mr. Sanchez commented that basin
planning provides a different baseline and the DOE manual is used as a fundamental
platform, but within the basin more watershed planning is based on hydrologic
function. He added that in 2006 the City staff did an interdepartmental work group
to look at codes and design standards to ensure the codes work and are
compliant.
Mayor Ryu clarified that all of
the amendments are new language.
Mr. Forry outlined the code
amendments and defined hardscape surfaces such as gravel, asphalt, driveways,
and sidewalks.
Councilmember Hansen commented
that people use gravel in raingardens and commented that that type of gravel isn’t
included in the definition. Mr. Forry commented that gravel is used for walking
surfaces, walking areas, and driveways, etc.
Councilmember Hansen said he has
put a pervious fiber bed down on his property and has covered with red crushed
lava and presumed that it is going to absorb all the water. Mr. Forry replied
that it depends on soil conditions underneath and what else there is on site.
He said it is a holistic approach. Councilmember Hansen said he wanted it like
that because the area is sloped. He continued and discussed sloped areas in
general.
Councilmember Eggen said there are
different types of gravel and round gravel is considered pervious while crushed
gravel is considered impervious. Mr. Forry stated that this provides a
reasonable approach; if it is used as a walking or parking surface it would be evaluated
differently.
Mr. Forry continued with his
presentation and stated that most of the changes are in the Adequacy of Public
Facilities, Chapter 20.60 and Engineering Standards, Chapter 20.70.
Mr. Sanchez noted that under NPDES
we are required to enforce it. He noted that the development code sections that
are being removed are not needed and anything necessary has been consolidated
into 13.10. He stated that the City needs to transition into the new
requirements and develop administrative guidelines; implementation is set for
Mayor Ryu called for public
comment.
a)
Mary Weaver,
Shoreline, said she would be arrested if she replaced her front walkway with
pea gravel. She stated that things don't follow the “green” philosophy here in
Shoreline. She discussed some of the items in the proposed legislation. She
said yard waste and compost piles are good, but steam cleaning and pressure
washing aren’t. She said cleaning brushes and hot water on weeds isn’t allowed.
She also expressed concern that people will still be washing vehicles and boats
and leaving animal waste in yards. She stated that the City has wrecked the ecology
at Twin Ponds. She asked if the City was going to redo the drainage area there.
Mr. Forry clarified the
requirements based on page 124 and stated that the discharge is prohibited and some
of the applications of these of chemicals, materials, or waste is not
prohibited. However, it is based on the level of concentration. Tree removal is
existing criteria, he stated.
b) Boni Biery, Shoreline, wanted language
added to page 87 which states the removal of significant trees as detrimental. She
felt that the removal of six trees as noted on page 97 is too many on any lot. She
also stated that only tree preservation legislation is under clearing and
grading. She felt the City needs to draft a tree preservation code, not as a secondary
thought to clearing and grading.
Mr. Tovar stated that the question
of significant trees is a long-range task. He said the City staff has some
thoughts, but this isn’t the tool to go about that. Mr. Olander said this issue
has a long history and it will be brought back as a separate issue next year.
Councilmember Eggen inquired what
the definition was. Mr. Forry added clarification under minimum requirements
page 122.
Mayor Ryu said she felt comfortable
with 1,500 square feet as the threshold for new impervious surface. Mr. Forry
said 1,500 square feet provides more than an adequate level of review and
consistency.
Councilmember Eggen referred to the
public comments. He stated that it seems the goal is to mimic the runoff
behavior of a natural forest and the trees are an integral part of that forest.
Therefore, he felt trees need to be addressed at some point and disputes that
they aren’t a part of the solution for the surface water management plan. Mr.
Forry concurred that trees are a part of the surface water management plan and
some of the prime criteria is using natural vegetation and trees. He added that
developers get large credits for retaining natural features and when they are
removed the design criteria goes "through the roof." He added that
developers are penalized for tree or natural vegetation removal and the surface
water manual does a good job analyzing this as it pertains to surface water
goals.
Mr. Olander stated that the City
has a long range goal of increasing the tree canopy and it will require much
more community input.
Mr. Tovar highlighted that the
regulations weren’t discussed in the PC record. He added that the City staff will
be working on them, but when the public comes to talk after the hearing is
closed, they are not in play.
Mayor Ryu asked if there was a way
to have this as an item at the January 12 business meeting and open it up as a
hearing. Mr. Sievers replied that this is a matter of adhering to the City’s local
ordinance as it relates to the role of the Commission. He said the Commission
submits their recommendation to the Council, but a hearing process at the
Council level circumvents the Commission public process.
Councilmember McGlashan left the
meeting at
Mayor Ryu inquired if there is a way
for the Council to identify topics of concern such as trees. Mr. Olander said
the briefing pointed out a number of things and suggested the Council relieve
this topic but ask questions or give comments so the City staff can research
and get back to them. He added that the tree issue is very important and it raises
a lot of concerns for the Innis Arden group. A lot of these technical details
have been adopted by the state, he explained, but there are some policy
implications for Shoreline.
Mayor Ryu pointed out that if more
than a few Councilmembers have issues it may be time to form a committee and discuss
this.
Mr. Olander highlighted that this
doesn’t have to be adopted in January and felt it would be appropriate to have
another full study session discussing it. He said policy issues need to be
addressed by all the Councilmembers and it is not advisable to form a subcommittee
for technical aspects of the surface water manual. He suggested not to schedule
adoption on January 12, rather to convert that meeting to a study session and
do research.
Mr. Tovar concurred, however, he
said identifying questions is good for the process. Mr. Relph agreed and said
the City is short on resources and staff. However, he said it would be useful for the Public
Works staff to hear the comments.
Mr. Sanchez stated that August
2009 is the deadline and that the current amendments and the DOE manual is
basically the City’s starting platform and it doesn’t detract from current
codes with respect to trees. He noted that the City does want to establish the requirements
that gets the City into compliance with the state and helps the development
community understand the codes and DOE guidelines.
MEETING EXTENSION
At
Councilmember Eggen stated that
Ms. Weaver brought up the point that the code is not user-friendly and not easy
to follow. Mr. Forry agreed that none of these codes are easy to follow and the
City staff’s task is to interpret them through public education and outreach. He
said the City staff works hard to educate the public. The codes are typically
taken and rewritten into layman’s terms. Mr. Olander added that a frequently
asked questions brochure can be developed.
Mr. Forry said the surface water
master plan requires the City to include an education program.
Mr. Olander added that the
education program is also a federal requirement.
7. |
ADJOURNMENT |
At
/S/ Scott Passey,
City Clerk