CITY OF SHORELINE

SHORELINE CITY COUNCIL

Summary Minutes of 2001 Annual Planning and Budget Retreat

Friday, August 18, 2000

12:00 noon

Shoreline Community College

Board Room

PRESENT: Mayor Jepsen, Deputy Mayor Hansen, Councilmembers Grossman, Gustafson, Montgomery, Lee and Ransom

ABSENT: None

STAFF: Robert Deis, City Manager; Larry Bauman, Assistant City Manager; Kristoff Bauer, Assistant to the City Manager; Eric Swansen, Management Analyst; Debbie Tarry, Finance Director; Wendy Barry, Parks, Recreation and Cultural Services Director; Joyce Nichols, Community and Government Relations Manager; Tim Stewart, Planning and Development Services Director; Bill Conner, Public Works Director; Denise Pentony, Police Chief; Rob Beem, Health and Human Services Manager; Patty Rader, Senior Budget Analyst; and Carol Dawson, Budget Analyst

The meeting convened at 12:30 p.m. All Councilmembers were present, with the exceptions of Deputy Mayor Hansen and Councilmember Ransom, who arrived later.

1. Budget Retreat Memo and Agenda Overview

Robert Deis, City Manager, discussed the purpose of the retreat: to review the financial capacity of the organization, to identify program needs and to adopt a 2000-2001 work plan. He went on to review the agenda for the remainder of the day and for Saturday, August 19.

2. Update 1999-2000 Work Plan Progress

• Update on Progress of the 2000 Plan

Tim Stewart, Planning and Development Services Director, described the progress toward completing the Development Code (work plan goal 1).

Councilmember Gustafson asked about costs for implementing the Development Code.

Next, Mr. Stewart proposed that Council combine work plan goal 2, concerning economic development, with work plan goal 7, "Develop a sub-area plan for North City." He explained how the goals interrelate.

Mr. Deis suggested that staff present the results of the North City design charrette at a joint workshop of City Council and the Planning Commission on September 21. There was Council consensus in support of this suggestion.

Deputy Mayor Hansen arrived at 1 p.m.

Mr. Stewart described elements of the North City design plans that resulted from the charrette.

Councilmember Ransom arrived at 1:10 p.m.

Mr. Stewart and Mr. Deis described other economic development efforts in the community.

Next, Mr. Deis discussed progress on developing a Municipal Services Strategic Plan and on reviewing utility franchises (work plan goal 3).

Health and Human Services Manager Rob Beem reviewed efforts to "Define City's role in supporting youth vis a vis other providers" (work plan goal 4). He went on to describe efforts to fulfill Council direction to develop budget proposals for 2001 to help implement the City's new Youth Services Policy.

Public Works Director Bill Conner reviewed progress to advance projects on the existing Capital Improvement Program (CIP) (work plan goal 5). He explained timelines, funding levels and associated policies that affect the projects.

Mr. Deis reviewed City progress in strengthening intergovernmental relations (work plan goal 6). He discussed issues concerning Snohomish County and Point Well in particular.

Mr. Stewart discussed progress on work plan goal 8, "Develop a code enforcement program reflective of City values."

3. Overview of the City's Financial Position

Finance Director Debbie Tarry explained the 2000 year-end budget projections of revenues and expenditures. She discussed the issue of utility tax revenue projections. She went on to review issues concerning a variety of other revenue sources.

Councilmembers inquired about specific revenue sources and about changes from 2000 to 2001. Councilmembers went on to discuss gambling tax rates and whether current rates should be reconsidered.

In response to questions from Councilmembers, Ms. Tarry explained legally-required changes in reserves as part of the six-year financial plan.

Ms. Tarry reviewed the potential financial implications of Initiative 722.

4. Existing and Emerging Issues Affecting 2000

Mr. Deis introduced the staff analysis of emerging issues.

Mr. Stewart addressed the first issue, economic development.

Mr. Deis described the concept of creating an economic development opportunity fund to assist in funding off-site improvements or purchasing key parcels of land for redevelopment.

Mr. Stewart discussed the emerging issues for the Comprehensive Plan and the Development Code: Shoreline Master Program and the Historic and Cultural Resources Program.

Mr. Conner described emerging issues involving the Endangered Species Act (ESA).

Mr. Stewart discussed impacts of the adoption of the Development Code (e.g., the need to hire an Administrative Assistant and the need for contract services for urban forestry and biological services).

Mr. Deis described emerging issues for implementing youth services and for the Teen Program.

Councilmember Gustafson asked if the City can avoid incurring overtime costs for police officers assigned to the Teen Program.

Mr. Deis discussed emerging issues in the Parks, Recreation and Cultural Services Department: parks maintenance; caretaker services at Richmond Beach Saltwater Park; replacement of parks ordinance signs; replacement of athletic field lights; purchase of a truck; training; and a chemical application trailer.

Mr. Stewart addressed the potential for enhancing code enforcement.

Mr. Deis discussed issues for utilities, the Public Works development plan, City communication enhancements and funding for outside organizations (e.g., the Shoreline Chamber of Commerce).

Mr. Deis went on to address issues involving Local Improvement Districts (LIDs), the undergrounding of utilities and street lighting.

Next, Mr. Deis discussed public safety issues, including School Resource Officers (SROs) in middle and high schools, traffic enforcement and supervision for street crimes.

Senior Management Analyst Eric Swansen addressed issues of jail costs.

Mr. Deis described issues concerning Information Services.

5. City Council's Input on Emerging Issues

Councilmembers identified the following additional emerging issues:

• Development of a Payment in Lieu of Taxes (PILOT) program (at a cost of $10,000 to $15,000)
• Evaluate alternatives to King County Animal Control
• Research and develop a fish hatchery at Boeing Creek
• Evaluate options for addressing the Interurban Trail crossing at Westminster Avenue
• Completing the Little League ball field, Paramount Park improvements, Shoreline Pool improvements and implementing maintenance standards
• Evaluate and determine long-term policy goals regarding utilities
• Design development, with timeline and funding source, in support of North City public improvements for the sub-area plan
• Evaluate CIP designs and pursue for Council add-ons that build pride in the community
• Pursue options to mobile home park
• Develop multi-year schedule for parks master plans
• Pursue alternate access to transfer station

Councilmembers identified the following potential budget issues:

• Contribute to completion of elevator at the Shoreline Historical Museum ($50,000)
• Develop possible matching fund program for non-profits, e.g., Shoreline Arts Council, Center for Human Services, Shoreline-Lake Forest Park Senior Center

6. Adjournment

The meeting adjourned at 8:00 p.m.

Saturday, August 19, 2000

8:00 a.m.

Shoreline Community College

Board Room

PRESENT: Mayor Jepsen, Deputy Mayor Montgomery, Councilmembers Gustafson, Hansen, King, Lee and Ransom

ABSENT: None

STAFF: Robert Deis, City Manager; Larry Bauman, Assistant City Manager; Kristoff Bauer, Assistant to the City Manager; Eric Swansen, Management Analyst; Debbie Tarry, Finance Director; Wendy Barry, Parks, Recreation and Cultural Services Director; Joyce Nichols, Community and Government Relations Manager; Tim Stewart, Planning and Development Services Director; Bill Conner, Public Works Director; Patty Rader, Senior Budget Analyst; and Carol Dawson, Budget Analyst

The meeting reconvened at 8:30 a.m. Councilmember Ransom arrived at 9:20 a.m.

1. Recap of Friday Discussions

Mr. Deis reviewed the discussions of the previous day. He noted that only $129,000 is available for new initiatives, unless the City uses some of the funding the State provided to backfill revenues lost upon passage of Initiative 695. He went on to identify emerging issues that are General Fund ongoing expenses.

2. Develop 2000-2001 Workplan

Mr. Deis suggested that Council carry over the following goals from its 1999-2000 work plan to its 2000-2001 work plan:

• Develop and adopt an economic development program with strategies and program components
• Determine which services to provide by analyzing requirements, methods of delivery, changes in other governments, Council preferences, and:
  • participate in regional policy and governance
  • analyze utility franchises
• Advance CIP projects, e.g.:
  • Aurora
  • Interurban Trail, including the evaluation of options for addressing the crossing at Westminster Avenue
• Accelerate City Hall planning

(City Council 1999-2000 Work Plan goals 1, 4, 6, 7 and 8 were judged to be complete and, therefore, were not carried over.)

Mr. Deis asked about the process that Council wanted to follow to add new goals to the 2000-2001 work plan.

Councilmembers decided to add the following goals without further vote:

• Pursue alternate access to transfer station
• Develop complete strategy for ESA and Shoreline Master Plan

Council decided to create a work plan of ten goals for 2000-2001. Council allotted four "votes" to each Councilmember to use to identify his or her preferences. Through this process, Council identified the following additional goals for the 2000-2001 work plan:

• Enhance communications through technology (government access channel, City web site)
• Implement the first phase of a multi-year North City sub-area plan for public improvements
• Develop program for payment in lieu of development requirements, including sidewalks and, potentially, surface water facilities
• Evaluate and determine City roles vis a vis utilities

After additional discussion, there was Council consensus in favor of informal discussion, beginning with staff and the Parks, Recreation and Cultural Services Advisory Committee, of the following additional goal:

• Develop a multi-year schedule for master plan development of each park

Council asserted its understanding that initial discussions, excluding formal analysis, could provide information for the 2002 Annual Planning and Budget Retreat next year.

Mr. Deis requested Council direction regarding the potential budget issues that Council identified before adjourning the previous day.

Councilmembers discussed the possibility of funding capital needs of other organizations in the community (e.g., human service, arts and other cultural resource organizations). Four Councilmembers discussed a $50,000 contribution to the Shoreline Historical Museum.

Mr. Deis said staff will review funding options for other agencies.

Mr. Deis went on to discuss other emerging issues. He asked whether Council wants to use a portion of the $1.4 million State backfill funding. Council decided to allow the use of up to approximately half ($700,000) of the State backfill funding to address emerging issues. If additional revenues come in unexpectedly, e.g., utility tax, then the use of the backfill revenues should decrease commensurately.

3. Goal 9 - Accelerate City Hall Planning

Mr. Swansen provided an overview of the methodology used in the City Hall space needs analysis.

Marilyn Brockman of Bassetti Architects described some of the elements of the space needs analysis that her firm completed for the City.

Mike Hassinger of Seneca Group discussed his cost analysis of the project.

Councilmembers discussed costs and financing options for City Hall space needs

Based on the Council feedback, Mr. Deis offered to further develop options for City Hall and to bring additional information back to Council in the future.

4. Adjournment

The meeting adjourned at 2:00 p.m.

__________________________
Larry Bauman, Assistant City Manager