2006 Planning Commission Retreat Agenda

Thursday, July 20

6:00 pm – 10:00 pm

Cascade Room, Spartan Recreation Center

Retreat Objectives:

· Openly share and engage with one another – to welcome the new Commissioners – learn to work better as a team – to have fun

· Identify and celebrate the Planning Commission’s 2005-06 accomplishments

· Evaluate the results of the expectations survey – identify successes and areas for improvement

· Review the Council’s adopted 2007-08 goals

· Review the Planning Commission’s “parking lot” issues - identify top 3 work plan items

· Prioritize the work plan items - sketch a timeline

Draft Retreat Ground Rules:

1. We are all equal participants (Planning Commissioners and staff) and will participate fully in discussion and decision-making.

2. The facilitators will manage the discussion, and as managers of the discussion, they may intervene to keep the conversation on track, task, and time. 

3. We will be honest, open, and will critique without criticism.

4. We will not interrupt others when they have the floor. 

5. No one or two people will dominate the discussion.

6. We will stick to the topic under discussion.

7. Each person will strive to be complete and concise.

8. For this retreat, if a decision is needed, the group will make decisions by consensus, which is defined by 1) everyone’s favorite choice, and if not possible, 2) what everyone can live with. 

9. Once a decision is reached, everyone will fully support the decision.

6:00-6:45 pm

Welcome (Julie, Marci)

§ Dinner

§ Introductions, review agenda, retreat objectives, and ground rules

§ Temperament Patterns Refresher - Chart the team

6:45-7:15 pm

Celebrate Successes and Evaluate Progress (Julie, Marci)

· Identify and celebrate 2005-06 accomplishments

· Review and evaluate the results of the expectations survey 

• Identify successes - areas where the Planning Commission and staff showed improvement
• Identify areas for improvement - areas to continue to work on - discuss strategies for making these improvements
• Were you surprised by any of the results?
• Are the lists of expectations sufficient?  Would you add/change/delete?

7:15-7:45 pm

Council 2007-08 Goals (Joe)

· Review the adopted Council goals

· Identify goals that may impact the Planning Commission’s work plan

· Discuss the Planning Commission’s role - discuss how the Planning Commission’s work plan may connect with the Council’s work plan

7:45-8:00 pm

Planning Commission 2007-08 Work Plan (Planning Commissioners)

· Review the “Parking Lot” issues

· Identify the top 3 work plan items that you would like to see on the Planning Commission’s 2007-08 work plan  (Each Commissioner will be asked to come prepared to share their top 3 work plan items)

8:00-8:10 pm

Break

8:10-9:20 pm

Planning Commission 2007-08 Work Plan continued (Planning Commissioners)

· Prioritize the work plan items (dot exercise)

· Sketch a timeline for work plan items

o Staff identifies their work plan which may/may not impact the Planning Commission’s work plan

9:20-9:30 pm

Wrap-up (Joe)

· Identify next steps and follow up items